Programme Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Description of task

These posts are located in UNEP’s Economy Division, Energy and Climate Branch, Global Environment Facility (GEF), Climate Change Mitigation Unit at the Nairobi duty station. Under the direct supervision of UNEP Task Manager, the UNV Programme Assistants will be responsible for the following duties:

Project Design (concept phase):

Project/Programme Development

• Verify Project Identification Forms (PIFs): grammar, spelling, acronyms, uniformity in presentation / formatting, consistency of information in tables and text, completeness of all required sections and ensure that all necessary corrections are incorporated.
• Draft Letters of Endorsement (LoE) using the GEF approved templates for signing by the National GEF Operational Focal Points
• Upload PIFs and responses to GEF Sec reviews on the GEF Portal.
• Ensure all documents are properly archived in the Climate Mitigation Unit shared database, using the standard file naming convention.
• Ensure the project developers have the latest templates to prepare the Chief Executive Officer (CEO) Endorsement Requests, including all required GEF and UNEP annexes / appendices.
• Verify CEO Endorsement Request and annexes: grammar, spelling, acronyms, uniformity in presentation / formatting, consistency of information in tables and text, completeness of all required sections and ensure that all necessary corrections are incorporated.
• Perform consistency checks on the information provided in the different interlinked CEO Endorsement Request annexes (i.e. Budget, Workplan, and Terms of References).
• Upload CEO Endorsement Requests and responses to GEF Sec reviews on the GEF Portal.
• Support the Task Manager in coordinating with other UNEP units / teams, whenever needed.
• Ensure all documents are properly archived in the Climate Mitigation Unit shared database, using the standard file naming convention.

Project Implementation:

• Assist the Task Manager and Administrative Officer in preparing Project Cooperation Agreements (PCAs) and/or Internal Cooperation Agreements (ICAs) as well as compiling the standard appendices for the upcoming CEO endorsed GEF projects under the enabling activities portfolio.
• Track circulation of new project internalizations and all projects revisions for the enabling activities portfolio through UNEP clearance and approval process.
• Assist the Task Manager in reviewing project implementation plans, work plans and budgets; verify availability of funds; ensure necessary approval and entry in computerized budget system.
• Assist the Task manager in reviewing agendas, terms of reference, presentation slides, and other documents prepared by the Executing Agencies for project inception workshops.
• Assist the Task Manager and Administrative Officer in communicating / coordinating with Executing Agencies on timelines to submit all required UNEP/GEF reports as per the requirements of the PCA / ICA.
• Ensure the Executing Agencies use the right templates to meet these reporting requirements, and that all sections of the reports are duly completed.
• Support the Task Manager in reviewing the required GEF/UNEP reports submitted by the Executing Agencies under the enabling activities portfolio.
• Support the Task Manager in reviewing budget and workplan revisions and provide guidance to the Executing Agencies as necessary for them to complete the documents correctly.
• Draft correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets.
• Assist in the follow-up on outstanding financial and progress reports with the Executing Agencies.
• Support the Task Manager in coordinating with other UNEP units / teams, whenever needed.
• Ensure all project reports for enabling activities portfolio are properly named and filed in the Climate Mitigation Unit shared database.
• Track the submission, review and approval of all required GEF/UNEP reports of enabling activities portfolio and ensuring that the tracking tool is up to date.
• Support the Task Manager in preparation of annual reports on status of NC & BUR/BTR for submission to the GEF, as and when needed

Project Evaluations and Closure:

• Assist in creating / populating the evaluation database / repository with relevant project information, reports, deliverables and documents.

General:

• Provide general administrative and coordination support to the Task Manager and the Administrative Officer.
• Maintain and keep up-to-date project folders / files.
• File and archive documentation and reports in the Climate Mitigation Unit shared database, following the standard file naming convention.
• Support the Task manager in organization of meetings within the climate mitigation unit as well as with national partners
• Perform other related duties as assigned by the Task Manager.

Educational additional comments

• Bachelor’s degree in environmental sciences, environmental policy, environmental engineering, natural resources management, natural sciences, physical sciences, economics or in a related field;

Experience remark

• A minimum of three (3) years of experience in providing support in programme/project planning, development, implementation and monitoring. Ability to work effectively with multiple stakeholder groups including national governments.

Language skills

• English(Mandatory), Level - Fluent

Competencies values

Communication, Planning and Organizing, Professionalism, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 05 August 2021