Portfolio Advisor

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IRC - The International Rescue Committee

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Job Description

BACKGROUND

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee is a global network with its headquarters in New York. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC UK

IRC UK was established in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with policymakers on behalf of the people we serve. Since its establishment IRC UK has grown rapidly and now comprises approximately 170 staff. In Europe, the IRC also has offices in Berlin, Bonn, Brussels, Geneva and Stockholm.

The Awards Management Unit (AMU)

Established in January 2016, the Awards Management Unit (AMU) is a global department with the responsibility for identifying, securing, and managing all funding from statutory/government donors. The department is includes the following teams: Program and Award Support, Strategic Partnerships, Compliance and Policy, Business Development, and Training.

The AMU is a bridge between donors and country programs: providing expert technical advice to the country teams, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the award management cycle for all restricted funding from global government sources.

The Purpose of the Role

Portfolio Advisor sits in AMU in the Program and Award Support Pillar, within the Frameworks & Grants Team. The team is responsible for the oversight, coordination and management of a portfolio of multi-country, multi-component awards. The role provides support on the overall implementation and management of the IRC’s Humanitarian Framework Agreement with Sida (the Swedish International Development Cooperation Agency), in addition to the wider portfolio as required. The purpose of this role is to:

· Provide high quality grants management and compliance support to the implementation of the Sida Humanitarian Framework Agreement (HFA) throughout the full project cycle, including the development and submission of funding applications, monitoring grant performance and expenditure, leading on review and compilation of narrative, financial and audit reports.

· Support on overall management of the HFA with the Senior Portfolio Manager; contributing to strategic engagement with the donor and support on growing the IRC’s Sida Humanitarian Framework Agreement funding.

Scope and Authority

Portfolio Advisor has the authority to make decisions within the parameters of donor policy and procedures, referring any non-routine and complex matters to the Senior Portfolio Manager.

Key Working Relationships

· Reports to the Senior Portfolio Manager

· Close working relationship with the Deputy Director, Frameworks and Global Awards and other Frameworks & Grants Team members

· Coordinates with and supports across the AMU pillars – especially Regional Program and Award Support Teams, Contracts & Grants Advisor - Technical Excellence, Regional Directors of Award Management (DAMs), Senior Program Development Advisors (SPDAs) / Program Development Advisors (PDAs), and the Compliance and Policy team

· Works closely with Finance UK and the Programmatic and Learning Advisor

KEY ACCOUNTABILITIES

Awards Management and Compliance

· Act as an internal focal point for any issues related to the implementation and management of the Sida Humanitarian Framework Agreement under the guidance / supervision of the Senior Portfolio Manager.

· Represent IRC externally, handling and cultivating professional relationship with Sida HFA focal point and relevant staff from the Humanitarian Unit by serving as one of two IRC focal points for Sida; facilitate meetings and engagement as needed; provide updates on implementation and grants management issues and supporting in preparing materials for briefing events and meetings.

· Support development of guidance materials for compliant and effective award management, provide orientation, training and support to colleagues on their use as necessary.

· Address queries in relation to implementation issues and standard compliance questions (e.g. visibility, budget variance, reporting deadlines, and procurement) in coordination with AMU Compliance and Policy team.

· Take part in regular meetings and calls with AMU and relevant colleagues to provide regular support and updates and collaborate closely on specific issues related to donor compliance, submissions and/or monitoring/award management.

· Review, provide substantive feedback, and submit correspondence and amendments to the donor in a timely manner, including narrative and financial reports; Cost Extension, No Cost Extension, budget realignments, project changes and critical updates, ensuring that all documents and information submitted are high quality and compliant.

· Lead on the submission of Sida framework narrative, financial and audit reports; produce templates, guidance and timeline; involving relevant internal and external (audit firms) stakeholders and ensure that donor requirements and quality standards are met and reports are submitted on time.

· Collate inputs for proposals, write proposal sections, consolidate and edit inputs from colleagues, including on the Rapid Response Mechanism, if required.

· Prepare and consolidate budgets and coordinate internal reviews and approvals before submission.

· Respond to data requests from other departments and accountability for portfolio-wide data needs.

· Produce quarterly internal financial management updates and analysis on interim reports to effectively monitor progress.

· Update and maintain internal systems for data management.

· Contribute to AMU/Unit work plan and delivery of specific projects.

· In collaboration with Finance and the Senior Portfolio Manager, review Budget versus Actuals of centrally managed project budgets ensuring the use of correct coding on expenditure and regularly updating spending plans.

· Participate in country and project visits to monitor progress on HFA grants and provide support to implementation teams.

· Support the project team with event arrangements (participants, venue, etc.).

· Support the development and management of other awards.

· Other duties as required.

PERSON SPECIFICATION

Experience, Skills, Knowledge and Qualifications:

- Experience in grant management, including: preparing donor narrative and financial reports, including audit reports; preparing budget amendments; cost extension requests; and project changes (preferably for Sida) - Demonstrable understanding of humanitarian and development programming - Demonstrable experience and a deep understanding of European institutional donors and their requirements - Experience of budget monitoring and financial management - Experience of proposal and report writing and editing and supporting teams in developing donor submissions - Experience with / working in developing countries and/or humanitarian context - Flexible and able to shift quickly to changing priorities - Strong organizational skills, detail orientated, ability to multi task, prioritise and learn quickly - Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment, and build and maintain good working relationships - Good analytical skills and excellent attention to detail - Excellent computer skills: MS Word, Excel, Outlook - Ability to work independently and productively in a fast-paced environment – proactive and initiative to problem solve within the parameters of the role is essential

Qualifications

Candidates must have the right to work in any IRC location they will be based.

The closing date for applications is 28th November 2022. We will be reviewing candidates as they apply , so if suitable candidate is found , advertisement will be closed sooner then deadline date.

IRC UK strives to be an equal opportunities employer. IRC UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

IRC UK welcomes applications from all candidates, including underrepresented groups and refugees who have the right to work in the UK.

IRC UK will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application and/or interview process, and for essential job functions if appointed to a role. Please contact us if you may need such adjustments.

If you have any questions or need assistance with the online recruitment process, please contact the UK HR team at applications@rescue-uk.org

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Added 1 year ago - Updated 11 months ago - Source: rescue.org