Pipeline for Freelance Desktop Publishing Operators and Graphic Designers

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”.

One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA's work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.

The IAEA has an extensive publishing programme, implemented by its Publishing Section, which produces a wide range of publications on nuclear related issues in both print and electronic formats. Inputs in the form of manuscripts of scientific/technical publications, advocacy items, electronic publishing requests and graphic design proposals originating from all parts of the house are handled by the Publishing Section.

Roles

The purpose of this pipeline announcement is to build up the Agency’s roster of qualified (i) Desktop Publishing Operators and (ii) Graphic Designers. Under the guidance of the Publishing Section Head and Production Unit Head:

1. The incumbent Desktop Publishing Operator will work in a team with staff in the Production Unit and in the Section to provide layout of IAEA publications in official IAEA languages and of other material according to the IAEA’s Style Manual for Publications and Documents.

2. The incumbent Graphic Designer will work in a team with staff in the Production Unit and in the Section to provide creative, innovative and cost-effective design solutions for the IAEA’s publications, advocacy/promotional materials and other graphic material to be published for press, online or in any other medium, in line with the IAEA’s Visual Identity.

Note: These are separate roles. In their motivation letter, candidates should clearly indicate for which of the two above roles they wish to be considered. Only suitably experienced and qualified candidates may be considered for both.

How does the Talent Pipeline work?

The talent pipeline is open to enable Desktop Publishing Operators and Graphic Designers to express their interest in freelance employment with the IAEA.

The expression of interest received will be reviewed by responsible officers with a view to sourcing candidates for temporary Desk Publishing Operator and Graphic Design opportunities.

These will primarily be office-based with limited opportunities for home-based work.

Functions / Key Results Expected

i) Desktop Publishing Operator

As a member of a team led by the Publishing Section Head and Production Unit Head, the Desktop Publishing Operator will be required to:

• Provide the layout of publications in all official IAEA languages (formatting of text and creation of tables and mathematical formulas (equations) and of documents, Agency forms, certificates, leaflets, flyers and brochures.
• Prepare and/or modify graphic and textual elements (figures, photographs, images) for inclusion in print and digital products, including those web based.
• Implement editors’ corrections and/or revisions in page proofs and blueprints.
• Prepare and do quality control of pdf files to be printed digitally or posted on the web, and post these products on the web when required.
• Prepare .EPUB versions and other ebook versions of IAEA publications.
• Create bookmarks and hyperlinks to pages, URLs and text anchors.
• Update and maintain databases and other record keeping tools relevant to publishing.

ii) Graphic Designer

As a member of a team led by the Publishing Section Head and Production Unit Head, the Graphic Designer will be required to:

• Provide creative, innovative and cost-effective design solutions for the IAEA’s publications, advocacy/promotional materials and other graphic materials (reports, brochures, leaflets, catalogues, programmes, posters, greeting cards, logos, etc.) in both print and digital forms, and post these products on the web when required.
• Provide the layout of publications in all official IAEA languages (formatting of text and creation of tables and mathematical formulas (equations) and of documents, Agency forms, certificates, leaflets, flyers and brochures.
• Prepare electronic versions of IAEA publications, advocacy/promotional and other graphic materials in various formats, including the design of the covers, booklets and labels to be printed.
• Revise electronic files of Newsletters from a technical point of view to ensure their suitability for printing and appropriate visual design; produce final files for printing and for posting on the web.
• Prepare and/or modify graphic and textual elements for inclusion in print and digital products, including those web based.
• Advise in-house clients on the most appropriate design solutions for their particular needs, interacting with them to modify their designs according to corporate style and requirements.
• Update and maintain databases and other record keeping tools relevant to publishing.

Education, Experience and Language Skills

i) Desktop Publishing Operator

• Completed secondary education.
• Five years of relevant working experience in a Desktop Publishing related operation.
• In-depth knowledge of specialized publishing production software, including InDesign / Adobe Creative Suite.
• Good understanding of use of different multimedia file formats, especially with regards to electronic publishing operations.
• Good general understanding of all publishing and printing processes, especially with regard to electronic publishing operations and digital printing.
• Good oral and written command of English.
• Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Note: Testing may be part of the recruitment process.

ii) Graphic Designer

• Completed secondary education.
• Five years of relevant working experience in a Graphic Design related operation. Specialized training in graphic design is an asset.
• In-depth knowledge of specialized publishing production software, including InDesign / Adobe Creative Suite.
• Good understanding of use of different multimedia file formats, especially with regards to electronic publishing operations. Specialized training in animation and video is an asset.
• Good general understanding of publishing and printing processes, especially with regard to electronic publishing operations and digital printing.
• Good oral and written command of English.
• Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Note: Testing may be part of the recruitment process. Candidates for Graphic Design may be asked to provide a portfolio of their previous design work / work samples.

Organizational Core and Functional Competencies

Core competencies

• Planning and organization
• Teamwork
• Achieving results
• Communication

Functional Competencies

• Knowledge sharing and learning
• Judgement/decision making
• Commitment to continuous process improvement
• Client orientation
• Resilience

Applications from candidates from developing countries are encouraged

Registration in this Talent Pipeline does not guarantee employment with the IAEA.

Applicants should be aware that IAEA personnel are bound to a code of conduct and may not accept instructions from any other authority external to the Organization. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. The IAEA retains the discretion not to make any appointment against this pipeline, or to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description. Testing may be part of the selection process.