Partnerships Manager

Job Description

SCOPE OF WORK: Based in Yangon or in any location where IRC has a field office, this position will be responsible for oversight of sub-awards to partners in line with the IRC’s Partnership Excellence for Equality and Results (PEER) System. This includes monitoring, report review, management and capacity strengthening, coordination and managing risk across all elements of the sub-award process.

Reporting to the Partnerships Coordinator, this position will work closely with relevant Programs, Grants, Finance, Operations, and other country office staff on sub-award management.

Pre-award Partner Support

- Prepare partner due diligence documents, in line with donor and IRC compliance regulations - Working closely with partner and IRC Program staff, support review and quality control of sub-award proposal narrative, budget, workplan, and other sub-award annexes - Support quality control and finalization of all relevant pre-award documentation and ensure information is available on OTIS and shared folders - Prepare funding instruments (pre-award letter, partnership agreement, etc.) and support internal review of sub-award agreement package; share agreement with partners for their review and signature, ensuring partners’ understanding of all contractual requirements

Sub-award Management

Financial Management

- Ensure sub-award activities and spending remain in compliance with IRC and donor regulations - Review sub-award financial reports and provide feedback to partners on quality and areas for improvement - Highlight major budget fluctuations, significant overspending or underspending in partner reporting to Partnerships Coordinator and program counterparts - Prepare sub-award reconciliations for Program and Finance review and sign off. Review sub-awardee cash requests and liaise with Finance to facilitate fund transfer, following up as needed to ensure partners receive payments in a timely manner - Act as donor focal point for financial audits of sub-awards, ensuring partners submit requested documentation as needed - Support partners with sub-award modifications

General Management

- Act as primary partnerships/compliance focal point for partners as well as other IRC staff - Conduct partner monitoring and prepare monitoring reports including action plans in line with the IRC’s PEERS guidelines and sub-award monitoring schedules; follow up on monitoring findings and other action items as needed - Working closely with relevant Program staff, ensure partners submit quality project narrative reports on time and review report inputs, identifying underachievement or other implementation issues and flagging them to the Partnerships Coordinator and additional Program leadership staff - In line with PPCR results and partner feedback, develop and track capacity sharing and partner support plans, ensuring trainings are provided to partners as outlined in sub-awards as scheduled - Initiate sub-award closeout process and ensure transition plans are in place, in line with donor and IRC guidelines - Ensure timely and accurate filing of all sub-award documents on Box, and regular updating of internal partnership trackers

Qualifications

- Bachelor's degree in relevant discipline - Sub-Grant financial management with NGO highly regarded - Minimum three years of experience with NGO - Ability to work well under programmatic pressures - Ability to travel to the project locations - Ability to coordinate across departments and locations to deliver results - Professional fluency in spoken and written English and Myanmar - Excellent computer skills, particularly in Word and Excel - Flexibility to adapt to changing requirements.

Myanmar nationals with relevant skills sets and proven experience of working at international level are strongly encouraged.