Operations Specialist (Internal Control), P3, Port-au-Prince/Haiti

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 121,529 USD and 159,132 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope !

Medium sized office with a full Operations component of the Country Program located in the capital city (Port-au-Prince) to have close proximity to government partners.

How can you make a difference?

Under the direct supervision of the Deputy Representative Operations, responsible for carrying out operations capacity building, quality improvements, proactive and systematic audits and reviews of all Country Office systems and processes (governance, program, operations) in order to provide an independent and objective assessment of the rationale, adequacy and effectiveness of the Country Office's risk management and internal control framework, processes and systems. Conduct fact-findings in case of irregularities found during due diligence reviews or brought to the attention of the Country Office.

In consultation with the Deputy Representative Operations, undertakes the following:

• Conducts technical capacity improvements on financial management for both the country office (operations and programmes) and the implementing partners in line with UNICEF Financial rules and regulations and HACT guidelines.
• Contributes to preparation, development and roll out of Office Accountability Framework based on global UNICEF Accountability Framework. Responsible for office processes to proactively and systematically identify, assess and manage key risks and opportunities to facilitate the achievement of CO objectives and planned results. Responsible for process leading to office undertaking twice a year risk control self-assessment (RCSA) and the new Enterprise Governance Risk and compliance (eGRC) as part of the mid and annual review process, reports on the outcomes and propose mitigating activities and implementation status. Regularly monitor the status of actions defined to mitigate significant risks and update the Office Risk Profile. Acts as Focal Point in updating and ensuring quality Risk assessment and management information is updated under the Performance Management System.
• Conduct periodic self-assessment exercises aimed to review key aspects of the office's operations, to strengthen the management of the office and identify significant uncontrolled risks and/or presence of positive management practices that exist in the office. Conduct periodic self-audit of all transactions, information entered in VISION, coding of transactions to ensure the office's adherence to procedures, that quality information and correct coding is applied.
• Develops approach of and conducts special assignments, including fact-findings in the case of irregularities, as directed by the country office management and in compliance with the organizational policies and procedures. Formulates pragmatic recommendations and secures the agreement of management to improve problematic areas. Monitors and assesses adequacy of actions taken to correct reported deficiencies.
• Within the framework of the Harmonized Approach of Cash Transfers to Implementing Partners (HACT), facilitates the formulation and implementation of Haiti Country office HACT Assurance plan which provides for a cost-effective assurance systems to ensure funds entrusted to UNICEF by donors are utilized as intended; there is transparent processes and oversight of cash transfers and capacities of national partners is strengthened for the management and accountability of cash transferred. Ensure the development of HACT compliant SOPs, manual and guidelines for use by implementing partners. Follow-up with PME section that programmatic findings, spot-checks findings and audit findings are actioned and closed timely.
• Works with Management and Learning Committee members to identify areas where Internal Control training and refresher sessions are required for all and/or group of staff. Facilitate the provision of the above training or refresher courses.
• Support office-wide Audit Preparations and the consolidation of the documentations required for the audit. This includes full documentation of each self-assessment exercise carried out by the country office. Coordinate follow up on open Audit Observations and sustainability status.

To qualify as an advocate for every child you will have:

• An advanced university degree in Business Administration, Management, Audit, Accounting or other fields related to the work of UNICEF Operations is required.
• A minimum of 5 years of internal control, financial management and/or audit experience in an international organization or UN agency is required.
• Experience in fraud/investigative work, risk management and business quality improvements is highly desirable.
• Work in developing countries and experience in an inter-governmental organization is an asset.

• Fluency in French is required, while working knowledge of English is an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Nurtures, Leads and Manages People (1), Demonstrates Self Awareness and Ethical Awareness (2), Works Collaboratively with others (2), Builds and Maintains Partnerships (2), Innovates and Embraces Change (2), Thinks and Acts Strategically (2), Drives to achieve impactful results (2), Manages ambiguity and complexity (2)

The functional competencies required for this post are: Leading and Supervising (2), Formulating strategies and concepts (2), Analyzing (2), Applying Technical Expertise (2), Planning and , Organizing (3), Analytical and Conceptual thinking (2), Persuading & influencing (2)

View our competency framework at

Competency Framework Brochure.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Haiti is a NON-FAMILY DUTY STATION with a Rest & Recuperation cycle of eight weeks.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This position is open to internal applicants