Operations Associate, GS6, Fixed-Term, WCARO Dakar Senegal

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UNICEF - United Nations Children's Fund

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Application deadline 1 year ago: Friday 16 Sep 2022 at 23:55 UTC

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Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,922 USD.

Salary for a G-6 contract in Dakar

The salary of a G-6 depends on the duty station. The minimum salary there is 1,165,000 XOF (~1,922 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dedication

UNICEF has recently developed its Strategic Plan 2022-2025 charting a course towards inclusive recovery from the impact of COVID-19 pandemic, attainment of the sustainable development goals and creating opportunities where every child’s rights are fulfilled. The Regional Office Management Plan 2022-2025 was also developed aiming to achieve transformative change leading towards the realization of the rights for children in the West and Central Africa region, at scale and without exclusion, in humanitarian and development contexts. Furthermore, strategic engagement of the UN reform through the implementation of the Business Operations Strategies (BOS) and Common Back Office / Local Shared Services Center at country are key UN coherence activities that UNICEF is committed to, and for which there is a need for the Regional Operations Team to provide greater support to UNICEF offices in WCAR. The Regional Office for West and Central Africa has the mandate to oversee and support UNICEF results in the region. The Regional Operations Team supports the 24 WCAR Country Offices (COs) on all matters related to Budget, Finance, Administration, Risk Management, Implementing Partnership Management/HACT and Supply/Logistics.

How can you make a difference?

To make the difference, the Operations Associate will be responsible for executing a broad variety of procedural and specialized administrative tasks for WCARO Operations Section requiring in-depth knowledge of UNICEF administrative procedures, processes and policies. At the G-6 level, the below tasks are expected to be carried out with a high level of independence.

• Support the Regional Chief of Operations in smooth and efficient coordination, planning and execution in the regional services activities

  • Support to providing technical assistance and oversight to Country Offices
  • Support to the Budget Management
  • Support the preparation of the Annual Management Plan and monitor its implementation
  • Support WCARO Operations Annual Work Planning and the monitoring of KPIs progress
  • Support in knowledge management and section events
  • General Administrative Duties
  • Other duties

1. Support the Regional Chief of Operations in smooth and efficient coordination, planning and execution in the regional services activities

  • Provide daily support to the Regional Chief of Operations on agenda planning, meeting schedules, travel arrangements, filing of documents and vital records.
  • Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
  • Drafts documents, work plans, budgets, reports and communication when required.
  • Monitors and tracks the efficient ordering and distribution of supplies and equipment that are required for effective functioning of the section

2. Support to providing technical assistance and oversight to Country Offices

  • Prepares, as requested by the Supervisor and Regional Operations Heads of Units, background information and analysis relevant to technical assistance and oversight roles of the section.
  • Undertakes specific technical work in the area of Operations as instructed by the Supervisor. Monitors and updates Country Offices technical assistance planning.
  • Organizes and supports in the peer review missions
  • Organizes bi-monthly call with WCAR Deputy Representative Operations & Operation Managers and produces accurate minutes in a timely manner
  • Follows-up missions and meetings recommendations

3. Support to the Budget Management − Monitors the utilization of the WCARO Operations Institutional Budget and the Regional Office budget contribution to the common services.

  • Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports on budget management as needed.
  • Regularly monitoring WCARO Operations budget and financial expenditures by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.

4. Support the preparation, consolidation and the monitoring of WCARO Annual Management Plan (AMP) implementation. Support the Annual Review of the AMP.

  • Supports the preparation of the Annual Management Plan (AMP) and other accompanying supporting documentation.
  • Supports the monitoring of the implementation of WCARO Annual Management Plan and prepares quarterly AMP implementation status report.
  • Compiles and organizes relevant data and documents for review by the Regional Chief of Operations.

5. Supports WCARO Operations Annual Work Planning and the monitoring of the progress of Key Performance Indicators (KPIs)

  • Support the section’s Annual Work Planning and consolidating the inputs from units.
  • Monitors Annual Work Plan implementation against established milestones and makes recommendations to improve performance.
  • Support the monitoring of key performance indicators of WCARO Operations.

6. Support in knowledge management and section events

  • Supports knowledge management within the section, ensuring that vital records, documents and information are properly disseminated, filed in the TeamSite and accessible.
  • Supports the planning and the organization of section/regional events as requested by the Supervisor. Monitors and updates the section events calendar on a monthly basis.
  • Monitors and updates the section leave/travel plans on a quarterly basis
  • Taking minutes and action points of meetings ensuring accuracy, attention to detail and coherence.
  • Following up as needed and keep updated records of the responses received on requested action points and other tasks as required

7. General Administrative Duties and other duties

  • Provides relevant administrative support for travel arrangements for staff in the section, meetings and conferences arrangements.
  • Support for the Procurement of good and contracting of consultants or other service providers; - Supports invoice and payment processing for the Regional Operations team - Responsible for the proper record keeping of monthly attendance sheets and absences

8. Perform other duties, as required

  • Perform any other duties in relations to operations activities or scope of works as may be assigned by the supervisor or the management

To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience: A minimum of six years of clerical and administrative experience is required. Prior experience in programme/or operation support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.

Language Requirements: Fluency of French and working knowledge of English required.

For every Child, you demonstrate:

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are:

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Added 1 year ago - Updated 1 year ago - Source: unicef.org