Operations Assistant

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IRC - The International Rescue Committee

Open positions at IRC
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Job Description

Job Overview: The Operations Assistant works with the Operations team, reporting to the Operations Coordinator to support day-to-day business operations and related administrative responsibilities for IRC’s offices in Florida. The primary areas of responsibility are assisting with fleet management, IT, and vendor procurement as well as tracking office inventory, and assisting with facility improvements.

Major Responsibilities:

Responsibilities include, but are not limited to:

- Support Operations team with fleet management, vendor relations, and safety & security as needed. - Support Operations team with paying office expenses, troubleshooting IT equipment/services, and maintaining office equipment inventory. - Work with HR Manager to assist with equipment dispersal and other related onboarding tasks - Provide coverage for front desk operations to ensure clients and stakeholders are adequately served. - Work closely with Operations team to support facility renovations, moves, and related tasks. - Assist with maintaining office supplies, processing office supply requests, and managing inventory. - Other duties as assigned.

Job Requirements:

Education: High School Diploma or equivalent required.

Work Experience:

- minimum of two years’ experience strongly preferred.

Demonstrated Skills & Competencies:

- Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes; database familiarity is a plus. - Proven organizational experience with the ability to juggle multiple tasks, set priorities, effectively manage time, demonstrate timeliness, and meet deadlines with accuracy and attention to detail. - Fluent in English, both spoken and written. - Ability to effectively communicate and work as a team member with collaborative partners, the community, and clients in a cross-cultural, multi-disciplinary environment. - Ability to work independently and as part of a team. - Valid driver’s license and access to a personal, insured vehicle.

Working Environment:

- A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities. - Occasional domestic (non-local) travel required; up to 10%. - May require occasional weekend and/or evening work.

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications

Added 1 year ago - Updated 11 months ago - Source: rescue.org