National Project Personnel – Procurement– SC8

Organizational Setting

The position is located in the FAO Representation in Kenya.

Main Purpose

The NPP provides and coordinates day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/ she provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures

Reporting Lines

The NPP will work under the overall guidance and supervision of the FAO Representative, and direct supervision of the Assistant FAOR (Administration) and in collaboration with the International Procurement Specialist (IPS), the National Procurement Specialist performs a wide range of routine administrative and control functions in support of FAO Kenya’s procurement services. He/ she contributes to transparent, expeditious and efficient procurement operations. The NPPmaintains a wide range of contact with managers, staff, and suppliers inside and outside the Organization, ensuring the quality and consistency of procurement support services and the compliance with relevant policies and procedures.

Technical Focus

The NPP provides and coordinates day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/ she provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures

Impact of work

The incumbent’s work impacts on the quality, timeliness and efficiency of FAO Kenya's procurement operations. She/he plays a lead role in the coordination and provision of the procurement support services for the successful achievement of the Department’s/Unit mandate.

Tasks and responsibilities

• Coordinate with the requesting units for development and regular updates of annual procurement/LOA plans. • Ensure the correct application of the FAO rules and regulations in the process of procurement of Goods, Services and Works. • Perform operational functions relating to the procurement process, including the preparation of documents related to assigned procurement actions, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers, attendance at tender opening panel, draft simple note to the files, amendments and/ or renewals to contracts and service orders under the guidance of the supervisor(s), applying in-depth knowledge of the procurement applications and regulations etc.; • Prepare and present cases to the relevant Procurement Committees. • Participate in and conducts site inspections, bidder’s conferences and contract negotiations. • Conduct market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services; • Contribute to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes. • Prepare monitoring reports, review and analyse data and make recommendations based on findings. • Perform any other duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in in procurement, supply chain management, public/business administration or any other relevant field • 3 – 4 years of relevant working experience with Advanced degree or 6-7 years relevant experience with Undergraduate degree in procurement-related activities • Working knowledge of English and Swahili • National of Kenya.

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work • Experience in managing procurement in support of development programme with multiple thematic areas is desirable. • Thorough knowledge of the procurement regulations and procedures of any public or international entity or organization. • Good knowledge of the International Commercial Terms (INCOTERMS) and their application. • Thorough knowledge of the ERP Procurement Module • Experience in procurement supporting public, private or non-governmental entities that have national, regional or international operations is desirable

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/