National Project Personnel - Administration and Finance

Organizational Setting:

FAO Mongolia works with the vision "to be a leading, credible and responsive partner in ensuring food and nutrition security of the population". The office has been coordinating projects and programmes in research, capacity building, natural resources management, technology transfer, food and agriculture policy, livestock production systems management, emergency and post crisis management, forestry information, statistics, food security and nutrition, emergency response operations, crop production system management, and food quality and safety.

The Government of Mongolia has received a loan from the World Bank toward the cost of the Livestock Commercialization Project (LCP). The project development objective is to improve livestock health, productivity, and commercialization of targeted value chains in project locations and to provide immediate and effective response in the event of an eligible crisis or emergency. The project is structured as an IPF financed by an IDA credit in the amount of US$30 million over five years. MOFALI has selected FAO to provide the Technical Assistance (TA) and procurement services under the LCP.

Reporting Lines:

Under the direct supervision of the FAO Representative, Mongolia, and in close coordination with LCP PIU (Project Implementation Unit of the Livestock Commercialization Project) coordinator, technical supervision of the FAO Project Task Force (PTF) the incumbent will be in charge of daily implementation and administration of the project.

Technical Focus:

The project will strengthen institutional systems and governance of veterinary services at the national level by supporting (a) analytical studies and surveys, (b) strategy formulation and policy making, (c) developing national immunization plans and monitoring rollout plans, (d) staff capacity building, (e) upgrading trainings and extension systems, and (f) information systems. In addition, it will provide intensive support to western aimags for last-mile veterinary service delivery and investments in animal disease surveillance, prevention, and control. The project will also implement value chain commercialization interventions with strategic focus on meat and dairy sectors.

Tasks and responsibilities:

• Manage staff and day-to-day activities of the project related to the management and implementation of the project, including recruitment, procurement, monitoring and evaluation, financial management, progress and financial reporting • Liaise actively with the LCP PIU, the TWG and GAVS and other related agencies to ensure the effective implementation of the project including reporting as per the requirement of the by the Government and FAO • Carry out project related administrative work including drafting/reviewing ToRs of project personnel for further technical and operational clearance • Provide assistance and advice to the project team and staff in the field on FAO administrative procedures including communication, filing and work flow activities • Provide logistical and travel arrangements for the project including processing local travel requests and following-up on Back to Office Report and Travel Expense Claims • Maintain project asset/inventory in good working conditions and keeps accurate records regarding custodianship, location, physical verification and year-end inventory stock take, etc. and dispose them in due time • Manage official correspondence and related interpretation/translation services as needed • Monitor out posted petty cash expenditures and any other works as requested by FAO • Any other works within technical competence as may be requested by FAO.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• At least undergraduate degree in management, business administration, accounting or a related field and/or professional certification and extensive related experience • A minimum of five years of working experience in one of the above fields • National of Mongolia.

FAO Core Competencies

• Results Focus • Teamwork: • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Experience managing the administration, finances and procurements of large projects • Excellent communication skills in English and Mongolian • Excellent planning and organizing skills, accurate with attention to detail • Able to work as part of a multinational team • Experience in the UN system is an asset • In-depth knowledge of programme and project management is considered a strong asset; • High computer literacy in MS Office (Word, Excel, Access, Powerpoint, Outlook etc); • Demonstrated ability to process complex data and analyse information as the basis for professional mastery of subject matter; • Teamwork and strong soft skills including interpersonal, ethical, listening and communication skills, proactive, problem solving, self-organizing, planning, setting priorities and efficient use of time;

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/