National Project Personnel -Administration

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FAO - Food and Agriculture Organization of the United Nations

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Application deadline 2 years ago: Friday 11 Jun 2021 at 21:59 UTC

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Organizational Settings

FAO Mongolia works with the vision "to be a leading, credible and responsive partner in ensuring food and nutrition security of the population". The office has been coordinating projects and programmes in research, capacity building, natural resources management, technology transfer, food and agriculture policy, livestock production systems management, emergency and post crisis management, forestry information, statistics, food security and nutrition, emergency response operations, crop production system management, and food quality and safety.

The project “ STREAM Mongolia: SusTainable Resilient Ecosystem and Agriculture Management in Mongolia” is part of the Joint Initiative on climate change mitigation and adaptation, sustainable agriculture for key food systems and sustainable value chains (Global Climate Change Alliance & Development-Smart Innovation through Research in Agriculture). In Mongolia, the project is implemented by Deutsche Gesellschaft für Internationale Zusam-menarbeit GmbH (GIZ) and the Food and Agriculture Organisation of the United Nations (FAO). The project is financed by the European Union.

The overall objective of the project is to increase Mongolian communities capacity to implement innovative and sustainable long-term landscape management to address food system challenges and climate stresses. FAO‘s Specific objective is Mainstreaming climate change adaptation into the agricultural landscape management to increase agricultural productivity, sustainablility and value addition.

Reporting Lines

Under the overall supervision of the FAO Representative in Mongolia, and the direct supervision the National Project Manager, and in close liaison with the AFAOR and communication, operational and admin staff of the FAO, the incumbent will be in charge of daily implementation and administration of the project.

Tasks and Responsibilities

The incumbent will be responsible for the following:

  • Carry out project related administrative work including drafting/reviewing Terms of References of project personnel for further technical and operational clearance
  • Provide logistical and travel arrangements for the project including processing local travel requests and following-up on Back to Office Report and Travel Expense Claims
  • Provide assistance and advice to the project team and staff in the field on FAO administrative procedures including communication, filing and work flow activities
  • Manage official correspondence and related interpretation/translation services as needed
  • Liaise actively with the Project Management Unit, Aimag Land and Agricultural Departments and other related agencies to ensure the effective implementation of the project including reporting as per the requirement of the by the Government and FAO
  • Maintain project asset/inventory in good working conditions and keeps accurate records regarding custodianship, location, physical verification and year-end inventory stock take, etc. and dispose them in due time
  • Monitor out posted petty cash expenditures and any other works as requested by FAO
  • Any other works within technical competence as may be requested by FAO.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

  • At least undergraduate degree in management, business administration, accounting or a related field and/or professional certification and extensive related experience.
  • A minimum of five years of working experience in one of the above fields.
  • Working knowledge of English and Mongolian.
  • National of Mongolia.

FAO Core Competencies

  • Results Focus
  • Teamwork:
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Experience managing the administration, finances and procurements of large projects
  • Excellent communication skills in English and Mongolian
  • Excellent planning and organizing skills, accurate with attention to detail
  • Able to work as part of a multinational team
  • Experience in the UN system is an asset
  • In-depth knowledge of programme and project management is considered a strong asset;
  • High computer literacy in MS Office (Word, Excel, Access, Powerpoint, Outlook etc);
  • Demonstrated ability to process complex data and analyse information as the basis for professional mastery of subject matter;
  • Teamwork and strong soft skills including interpersonal, ethical, listening and communication skills, proactive, problem solving, self-organizing, planning, setting priorities and efficient use of time;

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: [email protected]
  • Applications received after the closing date will not be accepted
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
  • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Added 2 years ago - Updated 2 years ago - Source: fao.org