Monitoring Assistant (Fixed Term) GS5, Duty Station:-Bulawayo. 1 year contract

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The WFP Zimbabwe Country Office is now in its third year of implementing its 5-year Country Strategic Plan (2017 – 2021). While maintaining its strong humanitarian assistance capacity, WFP is focusing on supporting long-term social protection and resilience-building activities to achieve Zero Hunger.

ORGANIZATIONAL CONTEXT

This job is found in Bulawayo Field Office, and the job holder shall report to the Head of Field Office or Programme Policy Officer or Programme Associate.

The Monitoring Assistant will coordinate and monitor implementation of all WFP Zimbabwe Country Strategic Plan (CSP) within a specified area under the Bulawayo Field Office. The incumbent is expected to take responsibility for completion of a range of processes and activities related to monitoring that require some interpretation of standard guidelines/practices and be able to recommend a course of action to staff at various levels. The Monitoring Assistant is required to use judgment in dealing with unforeseen operational problems daily.

JOB PURPOSE

Job holder is expected to take responsibility for completion of a range of processes and activities related to monitoring that require some interpretation of standard guidelines/practices. Job holder is able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

KEY ACCOUNTABILITIES (not all-inclusive)

• Support LSA programme implementation- which includes registrations, verifications and distributions.
• Verify the planned movements and distribution of food or non-food items, resolving routine issues and advancing where appropriate, to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards.
• Collect and summarise assistance programme(s) data, collaborating with cooperating partners where required, conduct analysis and prepare reports for programme reviews and informative decision-making.
• Collaborate closely with cooperating partners and internal counterparts to gather feedback and comments to support programme activities and improve services.
• Suggest improvements to field monitoring processes and procedures for efficient implementation of the assistance programmes.
• Arrange for regular meetings with community leaders and cooperating partners on commodity pipeline, distribution arrangements, food entitlements and other relevant issues
• Support effective communication flow and efficient operations.
• Allocate tasks to other staff, providing mentorship and on-the-job training to support their development and high performance.
• Provide standard trainings for cooperating partners on WFP operational practices, monitoring tools and methods.
• Support partners to independently self-monitor and to contribute to the visibility of WFP in the coverage areas.
• Prepare field mission reports to document programme implementation.
• Follow set emergency response processes and procedures for emergency food assistance.
• Ensure timely organisational and administrative preparations for Cash Based Transfers (CBT) interventions and appropriate flow of information to/from Programme, Logistics, Finance/Administration and IT units;
• Provide support to the staff of Cooperating Partners at all stages of planning, coordinating and implementing activities
• Perform other duties assigned by the supervisor.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Strategic Management Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship. Performance Management Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. Qualitative/Quantitative Methodology Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards. Data Analytics and Visualization Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities. Programme Monitoring and Review Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

STANDARD MINIMUM QUALIFICATIONS

Completion of a post-secondary qualification in the related functional area. A degree in in Economics, Food Security, Statistics, Data Science, Social Sciences, Development Studies, Agricultural Sciences, Public Health/Nutrition, Geography or other related field will be a distinct advantage.

Knowledge of food security and livelihood assessment conceptual frameworks.

At least 4 years work experience with international /national humanitarian or development agencies in project implementation

At least 4 years experience in basic food security and market analysis and reporting.

Field experience and working with communities is a prerequisite.

Must have training and/or experience utilizing computers including word processing, spreadsheet and other software packages

Language: Fluency (level C) in English language and Ndebele.

KNOWLEDGE AND SKILLS

Sound judgement, ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum supervision, and to work effectively with people of different national and cultural backgrounds

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Has experience in collecting programme output and outcome data, conducting quantitative and qualitative analyses, and reporting findings to management team, partners and other stakeholders

Previous experience utilising WFP monitoring and evaluation systems and standards is an advantage. Has worked with technical teams (i.e Nutrition, M & E, VAM, etc)

Has experience utilizing monitoring and evaluation systems and standards.

Good internal and external stakeholder engagement;

Has experience reporting findings to management team, partners and other stakeholders.

Timely submission of followed up community feedback issues as per WFP accountability guidelines.

Good computer skills, including work processing, spread sheets and other software packages

Time management and ability to prioritise.

Good reporting and communication skills.

TERMS AND CONDITIONS

This vacancy is open to nationals of Zimbabwe only.

Qualified and experienced candidates are requested to submit their application attaching a signed application letter, recent Curriculum Vitae (CV) together with an updated an signed Personal History form (P11) showing name, address, email and telephone numbers of three professional referees. The P11 form is available at http://www.unon.org/docs/P11 .

Only short-listed candidates will be contacted for the recruitment processes.

THE UNITED NATIONS WORLD FOOD PROGRAMME DOES NOT CHARGE ANY FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.

DEADLINE FOR APPLICATIONS

Closing Date: 11 January 2021

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Qualified and experienced female applicants from Zimbabwe are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.