M25232 Administrative Assistant
Provide administrative support and financial management for the Program.
Overview
Provide administrative support and financial management for the Program.
You have:
- BA/BS degree in Administration, Accounting or related field.
- 1 year progressive experience in a corporate and non-profit environment.
- Proficient in English, including good presentation skills.
- Proficiency in Microsoft Office and advanced internet skills.
- Strong level of cultural sensitivity to understand the needs of all staff and partners.
- High level of responsibility, confidentiality and discretion.
- Ability to work with different nationalities, under pressure and as a member of diverse work team.
CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
For more information, visit https://www.cimmyt.org/
Specific responsibilities of this position will include:
- Maintain supervisor’s calendar, setting appointments and providing briefings on each day as required.
- Organize travel arrangements for supervisor, including purchase of airline tickets, hotel reservations, as well as creating and maintaining a schedule for all trips.
- Respond to incoming calls and requests.
- Provide general administrative and financial support to the Program, including but not limited to: drafting and management of correspondence, researching information, preparation of payments and general administrative support.
- Review, analyze and register all financial transactions related to various financial processes, including expenses, petty cash fund, advances, reimbursements, purchases, credit card payments and payments to suppliers.
- Verify that all records and documents related to financial transactions comply with government (i.e. tax) requirements and internal CIMMYT policy and requirements.
- Provide monitoring and support in all purchases, inventory requirements, vehicle assignments and routine matters as requested by supervisor and/or assigned contact point.
- Provide financial support as required, including preparing expense reports, payment advances and reimbursements.
- Provide support in the creation and coordination of processes and procedures that allow streamlining administrative operations of the program, and to create a culture of continuous improvement of processes
- Other support tasks as required, including filing, teleconferences and internal administrative logistics.
Requirements
- BA/BS degree in Administration, Accounting or related field.
- 1 year progressive experience in a corporate and non-profit environment
- Proficient in English, including good presentation skills
- Proficiency in Microsoft Office and advanced internet skills
- Strong level of cultural sensitivity to understand the needs of all staff and partners
- High level of responsibility, confidentiality and discretion
- Ability to work with different nationalities, under pressure and as a member of diverse work team
Benefits
CIMMYT offers a compensation scheme based on Mexican laws and supports continuous professional development.
Potential interview questions
| Can you describe a time when you had to manage multiple tasks and prioritize effectively? | The interviewer wants to gauge your organizational skills and ability to handle pressure. | Focus on a specific instance, detailing your approach to prioritizing tasks. |
| How do you ensure confidentiality and discretion in your work? | Confidentiality is crucial in administrative roles, and they want to assess your understanding of this principle. | Pro members can see the explanation. |
| Describe a situation where you had to communicate with a diverse group of people. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use for managing your supervisor's calendar and scheduling appointments? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle financial discrepancies or errors in financial records? | Pro members can see the explanation. | Pro members can see the explanation. |
| Give an example of how you've improved a process in a previous administrative role. | Pro members can see the explanation. | Pro members can see the explanation. |
| What tools or software do you find most useful for administrative tasks, and why? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of how you support team collaboration in your administrative roles? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 18 days ago
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Updated 5 days ago
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Source:
cgiar.org
