Logistics Officer (Funds Management)-NOB, Kampala - Re advertised

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NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Logistics Officer (Funds Management), NOB to be based in Kampala. The selected candidate will be employed on a Fixed Term Contract. (12 Months - renewable)

ORGANIZATIONAL CONTEXT

The job is found in the WFP Uganda Country Office, Kampala, reporting to the Head of Supply Chain while working with the various Units and Area offices.

JOB PURPOSE

To provide effective Leadership in terms of Financial Analysis and Funds Management for efficient Supply Chain Operations in delivering humanitarian services to the people in need aiming at achieving zero hunger.

KEY ACCOUNTABILITIES (1/3)

Funds Analysis and Monitoring

• Conduct financial health check of Supply Chain Funds using the standard WFP Corporate Funds analysis and monitoring tool drawing out insights and recommendations to the supervisor to make informed decisions and optimize use of available funds.
• Review Supply chain matrices to re-align funds requirement against budgets and donor forecast.
• Monitor grants under FTC operations in consultation with B&P unit to enable utilization of funds within both TODs and TDDs while complying to the agreed donor conditions

Budget development, revision, monitoring, and reporting

• Derive budgets on Food Transfer and Service Provision to efficiently run Uganda CO Supply Chain operations.
• Coordinate Uganda Corridor budget development, network design, MOUs, CBAs, grant set up, issuance of PFIs to recipient countries for creation of IPOs and budget set up in WINGs.
• Engage in Cooperating partners Field Level Agreements Budget discussions on SC related components

KEY ACCOUNTABILITIES (2/3)

Funds Commitment and Utilization

• Raise, monitor, update, and issue Fund Reservations to users across the Supply Chain Function to support operational day-today activities.
• Monitor utilization of funds to ensure compliance to International Public Standards Accounting System (IPSAS) as well as policies, procedures, rules, and regulations.
• Work with B&P unit as a member of the Funds allotment committee, to contribute analytical data to aid the process of funds push down
• Work with Finance unit & SC Operations team on Open items validation; through monthly& quarterly reports

Supplier payments

• Provide guidance to service providers on proper invoicing
• Check and release service entry sheets (SES) to confirm services provided by vendors for payment.
• Review & approve invoices on a delegated premise in the Invoice Tracking tool.
• Coordinate with Finance to resolve problematic supplier payment matters.
• Coordinate and review Funds Management and invoice processing SOPs

KEY ACCOUNTABILITIES (3/3)

Accountability reporting

• Produce periodic and ad-hoc reports on Funds Management to Head of Supply Chain
• Collate data and Supply Chain inputs required for final CO reports to donors on utilization of funds on grants issued.
• Carry out mandatory quarterly Funds Analysis reports to Regional Bureau
• Produce regular corridor expenditure status reports in trend monitoring/Monthly
• Produce expenditure/ invoice processed reports as required

Team Management

• Develop terms of reference for direct reportees to enable a smooth and guided workflow and performance measurement.
• Carry out performance appraisal and assessment sessions for team members
• Improve skills of section staff on general funds management through programmed sessions.
• Guide, mentor, coach and Agree on development objectives with reportees and other general Service staff and implement two-way feedback sessions

STANDARD MINIMUM QUALIFICATIONS

Education: An Advanced/Masters University degree in Financial Management, Logistics, Economics or in a related field.

Experience: At least 7 years of relevant working experience in logistics funds management, financial analytics, logistics management, Budget management, and other related fields. Language: International Professional: Fluency (level C) in English language. Fluent in English including strong writing skills

OTHER SPECIFIC JOB REQUIREMENTS

• Supply chain funds management
• Financial analytics and reporting
• Logistics management
• Excellent Analytical skills
• Excellent Planning and Forecasting skills
• Excellent Problem and Negotiation skills
• Excellent Report writing skills
• Proficiency in Windows, MS Office (Word, Excel, PowerPoint, Outlook)

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

  Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise. Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).

DEADLINE FOR APPLICATIONS

04th Febraury 2022.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.