Logistics Associate G6 (Technical Milling) G6 FT Dodoma Sub Office

Logistics Associate (Technical -Milling) – G6 on Fixed Term contract (Dodoma)

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP Tanzania operates own grain milling plant located at Kizota area in Dodoma for its local and regional humanitarian programme.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education, supplemented by vocational training programme in mechanical service technology. A post-secondary certificate in the related functional area is desirable. Knowledge and skills for mechanical engineering is a must. Degree in mechanical engineering is an advantage/plus for this position. Also, knowledge of old milling machines. Language: Fluency in English and Swahili languages.

ORGANIZATIONAL CONTEXT

Under the direct supervision of the Senior Logistics Associate and the overall management of the Head of Dodoma Sub Office, the incumbent is expected to demonstrate responsibility and initiative to respond independently to technical queries with only general guidance for all assistance modalities for both WFP and logistics common services. The incumbent is also expected to use judgment in dealing with unforeseen problems related to milling operations on a daily basis. Job holders typically manage a small team operating the milling plant, supervising and coaching staff.

JOB PURPOSE

To provide specialized support functions and/or supervise staff performing standard milling operations, logistics/supply chain processes and activities to enable effective delivery of humanitarian food and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Manage and oversee milling operation and ensure food is timely available for dispatch as per call forward while ensuring all machines, generator and electrical equipment are always in good running condition.

2. Coordinate with food technologist and ensure fortification is done properly and all standards are observed by the milling team.

3. Identify and liaise with the technical team outside WFP for a quick technical support when need arise.

4. Coordinate with other team members and ensure casual laborers are properly guided as per Tanzania Bureau of Standards (TBS) guidelines and provide required support on safety measures and hygiene guidelines.

5. Provide and maintain analytical monthly operational report and share any changes on the operational cost from previous month.

6. Prepare monthly expenditure reports on electricity, fuel, lubricants, labour, and spares parts used during the month and provide an explanation for any changes from the previous month.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Mgmt Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• At least five years of progressively responsible experience in in handling grain milling operations with medium or above plants capacity including maintenance and repair of medium milling machines, generators and other related equipment.

COMPETENCIES

LOGISTICS-Supply Chain Management and Optimization

LOGISTICS-Planning, Project & Resource Management

LOGISTICS-Information Management & Reporting

LOGISTICS-Market Analysis, Contracting and Operational Execution

LOGISTICS-Warehouse and Inventory Management

LOGISTICS-Technical Assistance and Coordination

TERMS AND CONDITIONS

• The applicant should be a Tanzanian national
• Only candidates who are short-listed will be contacted
• Applications must be submitted online.
• Use English language only
• Indicate clear years of experience with each job (Month/Year)
• Attach copies of your qualification
• By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.

DEADLINE FOR APPLICATIONS

Deadline to receiving applications 06 June 2021

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.