This position is open to Syrian or Syrian/Palestinian nationals, or holders of a work permit and residency in Syria. Contract Type: Service Contract (SC6) Duration: 12 months Duty Station: Damascus Number of required employees: 1

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

Job holders have wide responsibilities and make significant contributions to ensure effective logistics capacity is available at CPs. He/She shall provide guidance to CPs, Field Offices and relevant programme units, and follow-up on actions.

Logistics Associate will work in the Logistics unit in Supply Chain and in collaboration with the other units of WFP Syria.

This post is based in Syria CO in Damascus and follow under the direct supervision of the Logistics Officer (Warehouse) in CO.

JOB PURPOSE

To provide specialized support function performing standard logistics/supply chain processes and activities, focusing on building cooperating partners capacity in logistics and supply chain to enable and enhance effective delivery of goods and services for all delivery modalities.

Job holder is responsible for partnering with the key supply chain, programme and M&E functions units to ensure an integrated supply chain approach to improve the traceability of food assistance to beneficiaries.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Logistics Associate will be responsible for the following duties:

1. Support in preparation and implementation of CP Capacity strengthening strategy. 2. Prepare, monitor and revise budget for capacity building activities, ensuring adherence to relevant procedures and in compliance with corporate standards, in close coordination of SC Funds Management and Programme Team. 3. Conduct regular visits to CP warehouses countrywide and provide technical support and guidance to logistics staff on best practices in relation to handling, storage, pest control, fumigation, reconditioning, packaging, and disposal. 4. Monitor CP inventory management processes to track trends and account for the inventory status from source to beneficiary. 5. Support the capacity building in coordination with Field Offices, of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (e.g. through the design and review of training materials) and follow-ups. 6. Prepare and maintain an updated list of CP Warehouse locations and location maps. 7. Support all the programme interventions and relevant technical teams in the country office in providing logistics support. 8. Keep track of all NFIs donated or loaned to CPs and work with admin to update the list of items donated in GEMs. 9. Manage documentation processing for execution of logistics operations (e.g. donation forms), take appropriate actions to resolve operational issues escalating complex issues to the supervisor. 10. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set. 11. Work closely with LESS team in supporting the implementation of the last-mile delivery system and assist in the preparation of reports related CP capacity. 12. Work closely with LESS and COMET team in extracting of information from COMET in building the full supply chain visibility to the final distribution. 13. Establish standard operating procedures, protocols and tools that maintain, monitor and verify food supply chain up to the final distribution. 14. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery. 15. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities. 16. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies. 17. Perform any other duties incidental to the above, as required

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area, with additional years of related work experience and/or training/courses.

Experience: At least five years of experience in logistics, supply chain, warehousing, monitoring & evaluation and management of food. Language: Fluency in both oral and written communication in Arabic and English.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, food stock, and distribution records. • Experience analysing data (on commodities, funds, etc.) and drafting reports. • Experience in measuring service providers or partners’ performance against set KPIs.

KNOWLEDGE AND SKILLS

• Strong experience with corporate commodity accounting systems • Excellent IT skills and attitude open for innovation • Attention to details and meticulous • Ability to adapt and respond quickly to various stakeholders requests. • Ability to demonstrate a client-oriented approach, high sense of responsibility, and courtesy. • Excellent communication and negotiation skills • Mature judgment with excellent interpersonal skills

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Mgmt Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

Company/Organization name and scope of work of the organization
Exact Position Title
Contract type: part-time, full-time, volunteer, consultant, or freelancer
Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
Responsibilities: To mention the main responsibilities that highlight your gained skills and experience

A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process.

Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:

Internal candidates: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=131048&company=C0000168410P

External candidates: https://job-listing.wfp.org/sfcareer/jobreqcareer?jobId=131048&company=C0000168410P

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Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Added 3 years ago - Updated 3 years ago - Source: wfp.org