Logistics Assistant (Warehousing), G5 Dolow

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Posting Dates

Opening Date: 15 March 2021 Closing Date: 28 March 2021

Organizational Background

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The World Food Programme Somalia activities include food assistance for relief, school feeding, nutrition, food for assets creation through provision of in-kind and cash-based transfers and safety nets.

This position is open to qualified Somali candidates; female candidates are particularly encouraged to apply.

Duties and Responsibilities

Under the direct supervision of the Logistics Officer and overall supervision of the Head of South Border Area Office, the incumbent will be responsible for the following duties:

• Provide logistics support in warehouse operations to ensure timely and efficient delivery of WFP cargo.
• Assist in the management of commodity accounting, data quality, and integrity.
• Process documentation for the execution of logistics operations (e.g custom clearance, invoice verification), resolve operational issues.
• Collaborate closely with internal and external partners to support efficient logistics operations management.
• Maintain professional working relationships with agents of the superintendent, freight forwarder, and other agents at warehouse level.
• Follow up and coordinate the movement of food and non-food items.
• Supervise the LIFO and FIFO systems, best before date, expiry date and infestations.
• Follow up and post daily dispatched of WFP food and non-food commodities in the corporate system; supervise the correct use and quantity as per Transport Loading Instruction.
• Deliver WFP standard waybills to those involved in transport of WFP operations; ensure accurate paperwork has been prepared.
• Ensure efficient warehouse operation through coordination with transport and programme teams.
• Ensure effective stock management, loss prevention and timely reporting.
• Ensure accurate and timely preparation of stock status reports and supervise discrepancies for timely reconciliations.
• Maintain an accurate filing system and archiving documents.
• Perform other related duties as need arises.

Minimum Qualifications

Education:

Completion of secondary school education. A post-secondary certification in logistics, supply chain management, warehouse management is required

Experience:

At least four (4) years of responsible support experience in logistics operations.

Language:

Proficiency in both oral and written communication in English and Somali is a requirement.

Knowledge & Skills:

• Ability to implement operational warehouse procedures and normative mentorship to lead WFP’s warehouse, handle inventory effectively through corporate systems and ensure loss mitigation.
• Experience maintaining a Logistics database, administering third party service provider contracts, compiling contract documentation and contract execution.
• Experience utilizing computers, including word processing, spreadsheets, excel among others.

Application Instructions

Interested and qualified candidates are requested to submit online applications through E-Recruitment.

For this vacancy, priority consideration will be given to qualified internal candidates.

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles.

WFP is an equal opportunity employer and we are committed to promoting diversity and gender balance.

Selection of candidates is made on a competitive basis.

Contract Duration

Contract Duration: 1year

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.