LOGISTICS ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting This position is located in the Mission Support Centre (MSC) of the United Nations Verification Mission in Colombia The Logistics Assistant will be based in Bogota and reports to the Logistics Officer for Operations and to Chief, MSC.

The focus of the Logistics Assistant is to assist the Logistics Officer for Operations within MSC and to Chief, MSC in the overall coordination of logistical support to all mission components by participating in planning, coordinating and delivering of logistical services.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position.

Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL-8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4

The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position.

Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL-8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4

Responsibilities Within delegated responsibility, the Logistics Assistant will be responsible for performing the following duties:

LOGISTICS SUPPORT and COORDINATION: •Identifies all routine logistics requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources; •Provides logistical and operational support to mission clients in terms of allocation of stock within the warehouses, initiating the movement of stock internally and initiating the physical count.; •Participates in generating an effective and efficient logistics planning and coordination with all Mission logistics related stakeholders and clients; •Reviews Mission's logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and materials movements to mission location; •Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods ; - Proven ability for drafting general logistics reports, logistic plans, SOPs and complex logistics and contingency strategies. Prepares drafts for budget requirements for mandate activities. - Work and communicate with field offices and contacts to receive and process daily information and weekly Logistic reports. Fact-check and cross-check information with multiple field sources; review all information to ensure accuracy and help to produce reports required for HQ, including informal information requests; •Monitor all aspects of work conducted by the Regional Administrative Officers in their Area of Responsibility, including and not limited to Sub-Offices and local sites. This includes all internal Mission tasking as well as projects and Mission responsibilities in support to UN offices and Government entities

TRANSPORT/MOVEMENT MANAGEMENT: •Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes; •Coordinates and ensures assignments for the cooperative use of equipment with UN agencies, funds and programs; •Researches and analyses operational usage and performance trends, legal, administrative, and legislative requirements, supports the development of training for staff and other mission personnel as required; •Prepares documentation and reports for review of mission materials and asset holdings, including vehicles, for senior management review and decision making; •Completes periodic reports and documentation regarding provision of logistics support, including to non-UN entities.

ASSET MANAGEMENT: •Liaise with relevant stakeholders to ensure that all inbound shipments are properly verified (receiving and inspection) and processed accurately in Umoja; •Assists in consulting technical sections/units to identify surplus assets. •Conducts regular and ad-hoc physical inventory of property under the custody of the Logistics Operations Unit; •Participates in data cleansing, including changing storage locations, as and when required; •Ensures compliance with established property management and inventory key performance indicators (KPI), including both physical and in Umoja, and maintains frequent liaison with HQ-NY counterparts to this end. •Ensures that all UNVMC policies are applied and followed thoroughly across all processes, including adherence to UNVMC code of conduct and ethics, and integrates a gender-sensitive approach in all functions. •Perform other related duties as required.

Competencies Professionalism: Knowledge of logistics operations and/or related fields. Ability to analyze data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education A high school diploma or equivalent is required. Technical certification/diploma or other supplemental academic qualification or training in the field of logistics, supply chain management and/or engineering is desirable. Certification in MRP (materials Requirements Planning) and/or ERP (Enterprise resource planning), e.g. SAP ECC (ERP Central Component), SRM (supplier relationship management) or similar in support of scheduling, procurement, and/or logistics process is desirable. Certification on Business Intelligence for ERP systems or similar is desirable.

Work Experience A minimum of eight (8) years of progressively responsible experience in logistics services, service/performance management or a related field is required. Please explain how you meet this criterion using examples.

A minimum of four (4) years of experience with service management or client relationship management with a large organization is required. Please explain how you meet this criterion using examples.

Experience in creating performance measurement reports and client satisfaction surveys is desirable. Please explain how you meet this criterion using examples.

Experience in designing request workflows in Customer Relationship Management tools is desirable. Please explain how you meet this criterion using examples.

Certificate in Logistics, Customer Service Management or Supply Chain Management is desirable. Please explain how you meet this criterion using examples.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required and working knowledge in Spanish is desirable.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.