Library Associate

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

OBJECTIVES OF THE PROGRAMME

The Programme of Information Management and Dissemination (IMD) has the mission of supporting the production, management and dissemination of relevant knowledge for public health and promotion of equitable access of knowledge and information for decision making. Networking with external institutions, and areas within the Organization, the programme fosters sharing of tacit and explicit knowledge. It also includes centralization of all types and forms of WHO SEARO information products and ensure that it reach out to internal and external institutes.

DESCRIPTION OF DUTIES

Under the direction and supervision of Adviser, Knowledge Management, the incumbent shall perform the following duties:

1. Applies National Library of Medicine (NLM) cataloguing and classification, bibliographic standards and related IT standards for developing and maintaining the library's catalogue and data files of the integrated library system.

2. Provides document delivery services for WHO Staff and HELLIS Network libraries through the Document Delivery System Software, maintains deposit accounts for document delivery requests.

3. Assists Adviser, Knowledge Management in development and implementation of biennial workplan keeping in mind the future plans of the unit as well as the organization. Act as the focal point in IMD for taking GSM actions related to the unit activities including submission of programme changes and expenditure batches as and when required.

4. Process the procurement of books and journals as per the requests received from technical units after reviewing their availability in the network. Reviews and processes invoices for payment of publications acquired; monitors and submit monthly reports generated by GSM to the supervisor.

5. Assists in updating the electronic library collection of books and journals and updates the same in Library Catalogue. Maintain and update the SEARO Library Website.

6. Provides reference services by utilizing available information from Internet and external resources in every type and format of information including full text, image and bibliographic data relevant to specific user requests.

7. Provides "Current Awareness Services" and "Table of Contents (TOC) Alert Services" through electronic mail alert and maintain/update mailing list of the alert services.

8. Creates, maintains and updates metadata in every type of format of SEAR information products into SEAR Instructional repository including assignment of Medical Subject Heading (MeSH) to each product in repository in accordance with the HQ guidelines.

9. Assign unique numbers of ISBN (International Standard Book Number) in collaboration with technical units at Regional and Country Offices.

10. Assists in carrying out literature research and retrieval of information relevant to user request by analyzing their needs, utilizing the collections and selecting and managing internal and external database services, other available sources/systems and knowledge of the Organization to provide the needed research service in coordination with ICT.

11. Interacts with and advices technical units at Regional and Country Offices on reference verification using WHO style guide.

12. Receives global and regional governing bodies documents and ensures their appropriate circulation. Assists Adviser, Knowledge Management in management, distribution and display of publications during the Regional Committee meetings.

13. Assists Adviser, Knowledge Management for briefing of new SEARO staff and Country office Focal Points on Global Information Full Text (GIFT) and access to PUBMED database.

14. Assists Adviser, Knowledge Management in troubleshooting for Health Internetwork Access to Research Initiative (HINARI) in coordination with the Country office focal points.

15. Updates the electronic Publication Distribution System for documents and publications produced by SEAR.

16. Updates the Institutional Repository for Information Sharing (IRIS) for information related to Governing Bodies, Policy and technical documents such as Regional Committee, ACHR, etc as per HQ guidelines. Ensure the complete retrospective conversion of these information products from paper into electronic format since 1948 to date.

17. Provides Administrative support to Adviser, Knowledge Management preparation and publishing of the WHO South-East Asia Journal of Public Health (bi-annual publication).

18. Performs any other duties as may be assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Secondary School education Desirable: Specialization/Certificate in health sciences librarianship and/or training in administrative field including knowledge of GSM, workplan management, procurement and database/information management

Experience

Essential: Progressive experience of 8 years in secretarial, administrative and financial work. Desirable: Experience in WHO/UN, Working knowledge of GSM, procurement and Database/information management.

Skills

Thorough knowledge of WHO procedures, practices, etc. with good knowledge or organizational structure of WHO; - Ability to draft clearly and concisely correspondence with Member States - Ability to handle work in a timely and accurate manner; - Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training.Good communication, public relations and interpersonal skills, ability to work independently, consulting as necessary with supervisors -Knowledge of WHO procedures.

Other skills (eg IT): Proficiency in use of Microsoft Office applications, Social networking, database management tools, relevant web-based information retrieval search engines.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Moving forward in a changing environment Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,035,979 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
• The written test for shortlisted candidates will tentatively between 19 and 30 April 2021. Candidates are advised to make themselves available during that period.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.