Liaison Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council (DRC), one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Liaison Assistant for its operations in Sudan. DRC has been present in Sudan since 2004 working across 4 area offices covering both immediate humanitarian needs but also engages in longer term development activities.

About the job

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

The Liaison Assistant provides administrative or technical support within Safety & Liaison department - • In ensuring quality of the planning, implementation and follow up of sector activities

• Timely and effective processing of Technical Agreements, permits and visas to support DRC’s operations, developing and maintaining good relationships with the relevant bodies on national and state level.

About you -

To be successful in this role we expect you to -

Provide administrative and technical support to the Safety and Liaison Department, with close supervision of Liaison Coordinator,

- In establishing networks between DRC and central authorities in close coordination with the Liaison Coordinator and Safety and Liaison Manager - In processing/follow-up of project permission (Technical Agreements), country agreements, customs agreements and other permissions on national and state level - In ensuring constant interaction with the DRC project teams, units and departments - In strengthening liaison efforts with Area and Base Managers in field bases locations - To ensure that visas, residence permits, Travel Permits and other related entry-requirements are obtained for international staff - To facilitate staff internal travel by submitting of Travel permit copies to needed authorities prior to departure dates - To update the DRC international staff visa tracker on a daily basis - To process all the needed documents regarding visas, work permits and travel permits as and when needed - Keep senior management informed of any changes in the administrative procedures for obtaining key documents - Maintain and develop day-to-day contacts with key authorities and ensure the prompt sharing of information, conclusions or messages - Support the Liaison Coordinator with the drafting of monthly reporting and analysis of DRC relationships and coordination efforts on Khartoum level

Required

• At least 1 year experience in a similar role, preferably working for an INGO • Diploma or equivalent professional qualification • Proven ability to write in a clear and concise manner and to communicate effectively, including the ability to prepare reports and presentation in both English and Arabic • Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment • Strong communication skills and the ability to establish networks with key Government stakeholders in Sudan • Proven experience interacting with HAC and other government entities in Sudan • Must demonstrate strong interpersonal, speaking, and writing skills • Proven ability to prioritize tasks and meet deadlines; • Stable, moral and robust character and a good team-player

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 4 months

Band: I

Designation of Duty Station: Khartoum, Sudan

Start date: Immediate

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 4 December 2021

For further information about the Danish Refugee Council, please consult our website drc.ngo.