International UNV Administrative and Budget Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

• Maintain an accurate staffing table and contacts list for all personnel employed within the section.
• Keep a contact list for key mission staff/offices, governmental offices, local and international
• companies and UN Agencies.
• Prepare all correspondence (including administrative documents) of the Section and ensure distribution.
• Coordinate and monitor all administrative issues and requirement of Transport Section (e.g. Stationeries, Office Equipment).
• Process all incoming and outgoing correspondences (memo, fax, reports) and ensure the distribution to other offices/units according to importance and urgency.
• Take notes and prepare minutes of meetings.
• Arrange and maintain the CTO calendar.
• Maintain the filing system (electronic & hard copy) of the office, reference materials and be responsible of the archive system.
• Ensure the attendance of the Transport Section, e.g. sick leave; leave requests.
• Distribute all relevant correspondences from the Mission Administration or the CTO to all the Units / Personnel of Transport Section.
• Coordinate all official regional and international travel arrangements (MOP, PT8, F10 etc.).
• Assist and give guidance on Personnel issues to national staff.
• Supervise one local staff (Office Assistant).
• Assist the Chief Transport Officer by providing input for the formulation of Transport operation and acquisition plans for the year.
• Assist in providing input that contributes to the raising the annual budgets for the Section.
• Process payment of invoices related to the Section.
• Produce relevant budget reports on status of the budget and related to the establishment of the yearly budget.
• Support the development and implementation of the budget.
• Carry out Service Entry Sheets in UMOJA and pursue all R&I reports to ensure that payments to vendors, consultants and contractors are made on time and as per the contract.
• Follow the costs recovery of the Section and raise the corresponding documents in UMOJA.
• Send out monthly and annual insurance reports to the UNHQ regarding Transport Section’s assets.
• Assist in the registration and insurance of vehicles in accordance with the local laws.
• Provide statistical input and prepare reports by use of reporting tools available in UMOJA.
• Manage the petty cash of the Transport Section.
• Carry out all other tasks and responsibilities as directed by the chief of the section
• When working with national personnel or (non-)governmental counterparts, the Volunteer is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development.

Qualifications/Requirements

Required degree level:

Technical/Vocational diploma

Education - Additional Comments:

Secretarial, Office Administration, Business management or financial & budget

Diploma or equivalent

Required experience:

24 Months

Experience remark:

At least 2 years of relevant working experience in budget and administrative work.

Language skills:

• English(Mandatory), Level - Fluent
• French(Mandatory), Level - Working Knowledge

Area of expertise:

Crisis and conflict prevention, mitigation, resolution and reconciliation

Area of expertise details:

Secretarial, Office Administration, Business management or financial & budget Diploma or equivalent

Driving license:

Yes

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 27-09-2020