INTERN - ADMINISTRATION

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Org. Setting and Reporting This position is located in the Programme Planning and Management Section of the United Nations Mine Action Service (UNMAS) within the Office of the Rule of Law and Security Institutions (OROLSI) in the Department of Peace Operations (DPO) in New York. The internship is for six months and the intern will report to the Chief of Programme Planning and Management Section of UNMAS. The Intern reports to the Programme Officer/Internship Focal Point.

Established in 1997, UNMAS leads, coordinates and implements all aspects linked to the mitigation of the threats from mines and explosive remnants of war. UNMAS operates under UN legislative mandates (UN General Assembly, UN Security Council etc.), requests by the UN Secretary-General or his designated official, mostly in response to a humanitarian emergency.

For more information on UNMAS please visit www.mineaction.org/unmas

The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities Under the supervision of a senior team member and internship focal point, the duties may include, but not limited to:

· Support in researching, drafting, and preparing documents, reports and guidelines

· Conduct background research and provide support to concept papers on mine action programme issues, relevant conventions, and researching State’s compliance with mine action relevant treaties

· Assist in researching and elaborating draft strategies and policies

· Provide support to the planning and organization of events

· Assist in communication outreach to UNMAS programmes to gather, synthesise and analyse data/information on mine action.

· Support in the monitoring of the Programme Section Work Plan, updating Action Point tracking mechanism, updating programme fact sheets including using different platforms to visualize and analyze data and information on mine action

· Support in monitoring media coverage of mine action and international relations issues

· Assist in the management of UNMAS Programme stakeholder analysis

· Assist in liaison with programme officers/public information focal points in UNMAS field programmes specifically related to generating multimedia public information materials and social media

· Assist in the preparation of meeting and outreach material such as talking points, correspondence, and presentations

· Perform other duties as necessary including office management/administrative support.

Competencies Planning and Organizing

• Develops clear goals that are consistent with agreed strategies

• Identifies priority activities and assignments; adjusts priorities as required

• Allocates appropriate amount of time and resources for completing work

• Foresees risks and allows for contingencies when planning

• Monitors and adjusts plans and actions as necessary

Communication: -Speaks and writes clearly and effectively -Listens to others, correctly interprets messages from others and responds appropriately -Asks questions to clarify, and exhibits interest in having two-way communication -Tailors language, tone, style and format to match the audience -Demonstrates openness in sharing information and keeping people informed

Teamwork: -Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Education To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

(a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;

Be computer literate in standard software applications;

Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required. Working knowledge of French is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice It should be noted that for any internship selections after 1 September 2021, the internship will be in person at the duty station, local conditions permitting, with the option of flexible working arrangements. The intern will work five days per week under the supervision of a staff member of the Section. The internship is unpaid and full-time.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

Degree Programme (What are you currently studying?) Graduation Date (When will you graduate or when did you graduate from the programme?) List the IT skills and programmes that you are proficient in. List your top three areas of interest. Explain why you are the best candidate for this specific internship. Explain your interest in the United Nations Internship Programme. State available start date.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.