INTERN - ADMINISTRATION

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Org. Setting and Reporting The Procurement Unit internship is located in the Procurement Unit (PU) within the Division of Administration and is for a period of two to six months depending on the needs of the division.

The internship is Non-Paid and full-time.

Interns work five days per week (37.5 hours) under the supervision of a staff member within PU in the Division of Administration, but they may undertake flexible working arrangements, subject to certain conditions.

Responsibilities The intern will work directly with Chief of Procurement Unit. Duties may include, but are not limited to: •Get acquainted to the Procurement Unit’s activities, following with methods described in manuals and regulations; •Analysis and application of a Business methodology to identify and improve the processes developed by the division; •Possibility to work close to the IT division, helping the development and upgrade of a Tracking Tool; •Exposition to different cultures and backgrounds, with many conferences, meetings and discussions; •Assist with the preparation of documents and implementation of the document/file management system; •Performing other ad hoc duties as required and other related initiatives and activities; •Participating in team meeting; •Conducting research on best practices and potential solutions to identified issues; •Preparing reports and statistics; •Routine follow up action on procurement on behalf of the supervisor and inform supervisor of status; •Oral/written responses to queries from internal and external clients regarding procurement matters; •Maintenance of an effective filing system for financial records and documents; •Participation in the trainings for the operations and projects staff on Procurement; •Contributions to knowledge networks and communities of practice. •Perform any other tasks, as assigned by the supervisor; •Coordinating with different stakeholders; •Assistance in drafting and preparing official documents; •Providing administrative support to ongoing projects.

Competencies The United Nations Core Competencies include: •Communication: Ability to draft clearly and concisely, good written and oral language skills. •Teamwork: Good interpersonal skills, ability to work collaboratively with colleagues from different national and cultural backgrounds to achieve organizational goals. •Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view.

Education To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: •Applicants must meet one of the following requirements: a)be enrolled in a graduate school programme (second university degree or equivalent, or higher); b)be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or c)have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation. •Be computer literate in standard software applications; •Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and •Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views.

Languages English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Assessment Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice REMOTE INTERNSHIPS (COVID-19): In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include: •Title of degree you are currently pursuing. •Graduation date (When will you be/have graduating/graduated from the programme?) •IT skills and programmes that you are proficient in •Top three areas of interest •Explain why you are the best candidate for this specific internship •Explain your interest in the United Nations Internship Programme

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Please note that due to the high volume of applications received, ONLY successful candidates will be contacted.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The United Nations does not concern itself with information on applicants’ bank accounts

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.