INTERN - ADMINISTRATION

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Org. Setting and Reporting The Internship is located in the Disarmament, Demobilization and Reintegration (DDR) Section of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peace Operations (DPO). The DDR Section (DDRS) provides planning and operational support to DDR and Community Violence Reduction (CVR) Programmes in the following peacekeeping operations: MONUSCO (Democratic Republic of the Congo), MINUSMA (Mali), MINUSCA (the CAR), UNAMID (Darfur), and BINUH (Haiti) .The Section also assists the Special Political Missions in Somalia (UNSOM), and Yemen as well in some nonmissioncontexts.The internship is for three months with an opportunity for extension, depending on the needs of the Section. Office of Rule of Law and Security Institutions (OROLSI) was established in 2007 to strengthen the links and coordinate the Department's activities in the areas of police, justice and corrections, mine action and weapons/ammunition management, the disarmament, demobilization and reintegration of ex-combatants and security sector reform. (https://peacekeeping.un. org/en/department-of-peacekeeping-operations).

Responsibilities Within limits of delegated authority, the Programme Management Intern, in supporting the work of the Programme Assistant, G-5, may be responsible for the following duties: - Assists in the coordination of programme/project planning and preparation work for the DDR Section's project initiatives, including projects funded from extra-budgetary sources; - Provides the Chief and the staff of the DDR Section with general office assistance; reviews, logs and routes incoming correspondence; sets up and maintains files/records; Assists in the organization of meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, etc; - Assists in the coordination of and, if needed, provides administrative support to briefings on DDR to Member States; meetings of the Inter-Agency Working Group on DDR, annual meetings of Senior DDR Officers, and other meetings and events, as required; this includes preparation of promotional materials, other support materials as required; - Assists in requesting, compiling, summarizing, and presenting basic information/data on specific DDR programmes/projects and related topics or issues; - Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; distributes project documents to relevant parties upon approval; - Reviews budget revisions; verifies availability of funds; ensures necessary approval; - Assists in the coordination of recruitment processes within the DDR Section; - Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and followup on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. - Drafts correspondence on budget- and administration-related issues and assists in the preparation of periodic reports, briefing notes, DDR Section meeting notes graphic and statistical summaries, etc; - Supports the Chief of DDR Section with induction of new/junior staff;- Performs other duties as assigned.

Competencies PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration; demonstrated ability to apply good judgment in the context of assignments given; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporatinggender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education To qualify for the United Nations Headquarters Secretariat Internship Programme, the following conditions must be met:

1.Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher) both at the time of application and during the internship; or 2.Applicants pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages must have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree.

Undergraduates (for instance, students pursuing a Bachelor's degree) are not eligible to apply.

Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages Fluency in English (both oral and written) is required; knowledge of French is desirable.

Assessment Evaluation of qualified candidates may include a competency-based interview.

Special Notice A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: •Degree Programme (What are you currently studying?) •Graduation Date (When will you graduate or when did you graduate from the programme?) - List the IT skills and programmes that you are proficient in. •List your top three areas of interest. •Explain why you are the best candidate for this specific internship. •Explain your interest in the United Nations Internship Programme. In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.