INTERN - ADMINISTRATION
Application deadline in 10 days: Monday 6 Feb 2023 at 23:59 UTCOpen application form
This is a I-1 contract. More about I-1 contracts.
Org. Setting and Reporting These positions are located in the team leading the Digital Transformation of UN Peacekeeping (DTS) within the Office of the Director for Coordination and Shared Services (ODCSS) serving the Departments of Political and Peacebuilding Affairs (DPPA) and Peace Operations (DPO).
The Department of Peace Operations (DPO) provides political and executive direction to UN peacekeeping operations around the world and maintains contact with the Security Council, troop and financial contributors, and parties to the conflict in the implementation of Security Council mandates. The Department works to integrate the efforts of UN, governmental and nongovernmental entities in the context of peacekeeping operations. DPO also provides guidance and support on military, police, rule of law, mine action and other relevant issues to other UN political and peacebuilding missions.
The DTS team leads on the implementation of the Digital Transformation Strategy (DTS) which sets out an approach to deliver a future UN Peacekeeping that is innovative, data-driven and technology-enabled. The team oversees, coordinates and facilitates the implementation of the strategy, providing guidance and support to those leading on various workstreams and initiatives. More information about the DTS can be found here: https://peacekeeping.un.org/en/strategy-digital-transformation-of-un-peacekeeping.
Interns report to full-time professional staff and focus on one of the two tracks set out under Responsibilities.
Responsibilities Our interns work as full members of our team, pursue projects that are designed to make UN Peacekeeping innovative, data-driven and technology-enabled.
Area 1: Coordination and Programme Management This track resembles consulting-like work and focuses on the Governance and Programme Management aspects of the DTS 1. Support work on designing and implementing a Governance framework for the digital transformation of UN Peacekeeping 2. Support the planning and programme management of the digital transformation of UN Peacekeeping 3. Support the preparation of senior-level meetings, conferences, and engagements 4. Support the tracking and analysis of decisions and their implementation 5. Develop and provide user support for visualizations/deliverables for senior managers
Area 2: Communications and Strategic Support This track will focus on crafting a sustainable narrative for the DTS, and will require good writing, planning, and organizing skills, as well as some experience in graphic/visual and web design (Adobe Creative Suite, Web Content Management Systems). 1. Support the preparation of senior-level meetings, conferences, engagements 2. Attend meetings with UN counterparts and committees, draft action points and terms of reference for other stakeholders, as well as overall notetaking 3. Assist in speechwriting, messaging, and preparation of reports 4. Provide design support across a range of print/digital products, including: presentations, factsheets, one-pagers, and other core identity products that illustrate the corporate vision, mission, values, and scope 5. Support the development and management of websites (layout and content)
Competencies Professionalism: Shows pride in work and in achievements, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organization: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Communication: Speaks and writes clearly and effectively. Listens to others; correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style, and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Education To qualify for an internship with the United Nations Internship Programme, the following conditions must be met.
- Applicants must meet one of the following requirements:
(a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) Be enrolled in the final academic year of a first-level university degree programme (minimum Bachelor’s level or equivalent); or (c) Have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one-year period of graduation.
- Be computer literate in standard software applications.
- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Languages English and French are the working languages of the United Nations Secretariat. For this post fluency in oral and written English is required. Knowledge of another official UN language is desirable.
Assessment Potential candidates will be contacted by the Hiring Manager directly for further consideration.
Special Notice The internship is for minimum of three (3) months, with a possibility of extension up to six (6) months.
Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a non-immigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.
The internship is UNPAID and may be either full-time or part-time. It should be noted that full-time internship working hours are 35 hours per week, while part-time internship working hours are 20 hours per week. The internship will be undertaken either remotely outside the duty station or in a hybrid working arrangement at the UN Premise, New York, United States.
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. All past work experiences, IT skills, languages, and three references, must be included in the Personal History Profile.
The Cover Note must include:
- Name of university and title of degree you are currently pursuing - Graduation date (when you expect to graduate from the programme) - A listing of IT skills and programmes that you are proficient in. - An explanation why you are the best candidate for an internship with the Office. - Period of availability: Fall (September-December) ; Winter/Spring (January-April) or Summer (May-August) - The track you are interested in.
All interested candidates must: - Be computer literate in standard software applications; - Have a keen interest in the work of the United Nations and a personal commitment to the ideals of the Charter; - Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Due to the high volume of applications received, only successful candidates will be contacted.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.