Individual Consultant Local Market Survey in Gabon and Sao Tome e Principe – 9 weeks

Contract

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TOR Ind Consultant Market Survey Gabon et STP.pdf

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Present across 190 countries and territories, UNICEF works for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

In the West and Central Africa region, UNICEF is working in 24 countries. As part of its activities, UNICEF provides goods and services to meet its programmes objectives.

Sourcing strategy includes procurement from the local markets. When undertaking procurement, UNICEF follows the key principles of efficiency, fairness, transparency, accountability and high ethical standards and independent market research enables meeting those principles.

In West Africa, the markets are constantly evolving with new companies being created whilst others are closing. Working in the dynamic environment and to meet its procurement key principles, UNICEF needs to ensure it always has the most accurate and updated knowledge of the local markets it is working in and buys services and products from reliable suppliers, providing quality goods and services to meet its programme objectives. One of the tools available to UNICEF is the market survey

How can you make a difference?

The objective of the consultancy is to identify and assess the availability of suppliers in Gabon and Sao Tome e Principe, to pre-qualified vendors for local procurement of supplies and services for a list of specific emergency supplies and services.

The expected outcome and activities of the assignment is to assess local vendors, evaluate their capacity to be included or not in UNICEF list of pre-qualified suppliers. The result will be the updating of the existing database (if any) - or the development of a new database - with the identification of local suppliers of goods and services, by the categories identified by the CO together with a proposition on how to update the database.

Scope of Work:

Before the consultant arrives in country, the UNICEF office would have prepared all the pre-requisite documentation:

• the Expression of Interest has been advertised in all leading local newspapers as well as on the UNICEF and UNGM websites and shared with other UN agencies and INGO in countries
• local chamber of commerce, associations and syndicates have received the Expression of Interest to share with their members
• interested suppliers have sent their documentation and the files are available at the UNICEF CO

Upon arrival, the consultant will review the documentation in line with the deliverables below.

Deliverables and Schedules

• Week 1-2: Preliminary review and notation of the all received supplier forms is done and documented.
• Week 3-4: A list of short-listed suppliers for various categories of commodities and services is available based on the documentation submitted.
• Week 5-8: To assess the suitability of each supplier, physical visits and inspections of short-listed suppliers are undertaken together with one local team Supply team with Supplier Inspection Reports available and signed.
• Week 9: Submit a Final report and the data base containing the methodology, principal conclusions and recommendations of the market survey.

Timing

The consultancy is expected to last 9 weeks from the start of the documentation administrative review to the final report.

Reporting Requirements

• Monthly progress reports to the CO Supply person in charge with milestones being:

o At the end of week 4: list of short-listed suppliers available before physical premises visits

o At the end of week 9: list of pre-qualified suppliers is available and ranked according to UNICEF standard market survey methodology

• Final report to CO Supply with copy to Regional Supply Unit at the end of week 9 with:

o Methodology

o Short-list of suppliers per type of services/goods (hard copy and electronic versions) including the categories of recommendation for each (recommended, recommended with conditions, not recommended)

o Framework to update the supplier database

o Risk analysis of the local market

o Challenges and recommendations to overcome the challenges in future similar exercises

o Hardcopies documents from suppliers are filed and handed over to the Senior Supply staff

Administrative Issues

When in country, the consultant will be based in the 2 weeks in Libreville and 2 weeks in Sao Tome to visit the potential vendors. He/She will be supervised by the most senior supply staff in country.

The consultant will have to bring his/her own laptop. UNICEF will provide a local SIM card (not mobile phone) for the consultant to contact directly the local suppliers during the market survey. The CO will also provide an office space for the consultant.

During the physical visits to the supplier’s premises, the consultant will be accompanied by a member of the UNICEF Supply team

Evaluation process and methods

The contract will be awarded to the consultant whose profile meets the most the requirements and offering the lowest final offer

The contract will be awarded to the consultant whose profile meets the most the requirements and offering the lowest final offer

Payment schedule

• 30% of the total fee will be paid at week 4 upon the deliverable listed in the reporting requirements above
• 70% of the total fee will be paid at week 9 upon validation by UNICEF of final report

Financial proposal

The financial proposal should be all inclusive and in the following format and in EURO or USD.

When quoting for travel cost:

• travel cost shall be calculated based on economy class travel, regardless of the length of travel
• costs for accommodation, meals and incidentals shall not exceed applicable daily subsistence allowance (DSA) rates, as promulgated by the International Civil Service Commission (ICSC).

To qualify as an advocate for every child you will have…

Education:

Advanced university degree in business administration, procurement, management, marketing or a related technical field.

A relevant first-level university degree (Bachelor’s) in one of the field listed above, combined with 8 years relevant experience at the international level may be taken in lieu of an advanced university degree.

Experience:

Demonstrated ability to work in a multicultural environment and establish harmonious and effective relationships with national partners;

Work Experience:

Five years progressively responsible professional work experience at the international level in procurement, supply and logistics, business administration and management. Proven experience in similar assignments with UNICEF, preferably in West Africa will be an additional advantage.

Languages:

Fluency in French is required. Working knowledge of Portuguese is desirable. English will be an advantage

Other competencies In depth knowledge of procurement and good concept of analyzing technical financial documents.

• Proven ability to develop, plan and manage market research and similar projects
• Good analytical, negotiating and communication skills.
• Demonstrated ability to work independently in a multi-cultural environment effective working relationship both within and outside the organization.
• Excellent computer skills, including database applications and internet navigation.
• Expertise in public procurement.
• Experience in report writing.
• Planning and Organizing skills/Accountability and ability to work independently

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.