Human Resources Assistant
Application deadline 9 months ago: Sunday 6 Sep 2020
This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task
Within the delegated authority and under the supervision of Human Resources Assistant or his/her designated mandated representative(s), the UN Volunteer Human Resources Assistant will: Recruitment and placement • Participates in the selection of candidates for international and national positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-list of candidates.
Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. • Schedules and coordinates written assessments. • Assists in organizing and coordinating competitive recruitment examinations. • Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements. • Processes and advises staff on visa matters. Staff development and career support training • Assists in the development of career development programme or induction training. • Assists in the organization and conduct of training courses and workshops.
General • Assists in providing documentation and background materials relating to classification appeals. • Supervises the maintenance of automated databases and the centralized reference and filing systems. • Undertakes research on a range of HR related issues and prepares notes/reports. • Conducts research on precedents, policy rulings and procedures. • Supervises compilation and preparation of statistical reports on HR related issues. • Assists in the preparation of information circulars for HR related issues. • Conducts exit interviews for separating staff and assists him/her in final arrangements. • Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc. • Prepares written response to queries concerning HR related matters. • Trains and provides supervision to new and lower-level staff in the unit. • Performs other duties as required.
Required degree level:
Bachelor degree or equivalent
Education - Additional Comments:
Advanced higher degree (Master’s or equivalent) in Human Resources or area related; a first-level university degree or equivalent in combination with relevant training and/or professional experience may be accepted in lieu of an advanced university degree;
• At least 5 years of professional work experience at the national and/or international level in human resources management, administrative services or related area; experience with HR reporting is an asset, as is experience working in the UN or other international development organization;
•Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
•Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
•Sound security awareness;
• Have affinity with or interest in issue surrounding counter terrorism, particularly around countering Daesh, volunteerism as a mechanism for durable development, and the UN System.
- English(Mandatory), Level - Fluent
- Arabic(Optional), Level - Working Knowledge
Area of expertise:
Human resources management and development, Other educational, teaching or training experience
Area of expertise details:
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams
* Not yet registered in the UNV Talent Pool?
First register your profile at https://vmam.unv.org/candidate/signup.
Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
First update your profile at https://vmam.unv.org/candidate/profile.
Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
Application deadline: 06 September 2020