Human Resources Assistant

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UNESCO - United Nations Educational, Scientific and Cultural Organization

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Application deadline 3 years ago: Wednesday 10 Mar 2021 at 23:59 UTC

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Contract

This is a SC-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-3 contracts.

**OVERVIEW** ------------ Parent Sector : UNESCO Institute for Statistics (UIS) Duty Station: Canada Job Family: Human Resources Type of contract : Non Staff Level : Level 3 Duration of contract : 1 year Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 10-MAR-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism In order to be eligible for this contract, applicant must be a Canadian citizen, permanent resident of Canada or hold a valid Canadian work permit. **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Director of UNESCO Institute for Statistics, overall guidance of the Director of Operations, and the direct supervision of the Human Resources Officer, the Human Resources Assistant shall provide administrative, procedural and operational support for the smooth and efficient organization and delivery of HR support activities. Within this context, the incumbent shall provide a full range of office administrative, procedural and operational support, as follows: - Provide advice, guidance and clearance to sections in the preparation/writing of job descriptions (JDs), terms of reference (TORs) and vacancy notices (VNs) to support the recruitment of all staff and non-staff at the UIS and ensure coherence within the UIS and compliance with the HR rules, policies and provisions. - Support recruitment processes for vacant posts or short-term requirements, by preparing vacancy announcements, screening applications, administering written exams, participating in interviews and preparing panel reports. - Respond to enquiries and provide information and advice to managers and staff on a wide range of administrative HR issues such as conditions of service, administrative procedures, processes and practices, duties and responsibilities, and entitlements. - Ensures appropriate and timely actions for renewals of contracts, promotions, within-grade increments, and performance evaluations. Develop plans, including timetables, for contract reviews, renewals and terminations; ensure timely notice to staff. - Monitors and follows up on TULIP (UNESCO's Online Leave Management System) data/records in coordination with staff members, supervisors, Medical Service and HRM to ensure that all TULIP actions are validated in an appropriate manner. Provides guidance to staff and managers to ensure the appropriate utilization of the tool and the leave related entitlements in line with the applicable rules and provisions. - Handle non-routine and complex cases, undertaking where necessary research and analysis, and drafts associated correspondence for the supervisor’s signature. - Manage the on-boarding and off-boarding process by providing briefing/orientation on personnel procedures and requirements, as well as staff entitlements to facilitate quick settling-in and smooth checkout. - Collect and analyse background information, data and statistics; compile and prepare documents/forms/memos, reports and correspondence to support the Institute's HR management, decision taking and processing of HR actions. - Monitor and verify post management records; ensure the maintenance of Institute's organizational charts and staffing tables; prepare reports and trends and support management in HR planning. - Ensures the maintenance of the Institute's electronic database and hard copy records. - Participates in HR projects and contributes to HR initiatives. - Other tasks: Provide support to the Administration Unit and the Director’s Office and act as backup. - Perform any additional activities that may be required in support of the mandate of the UIS and to ensure the success of the work team. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Completed secondary, technical and/or vocational education. ***Work experience*** - A minimum of 5 years of work experience in the field of human resources, administration or related areas. ***Skills/Competencies*** - Excellent organisation and time management skills. - Excellent interpersonal and communication skills (oral and written), including proven ability to draft correspondence in English and/ or French. - Service-oriented and ability to deal efficiently and tactfully with people of different cultural backgrounds. - Utmost discretion, integrity, tact and diplomacy. - Attention to detail and meticulousness. - Judgment and ability to work autonomously. - Ability to take initiatives and provide quality and timely support services. - Ability to adjust work schedules and priorities. - Good IT skills with proficiency in the use of MS Office. ***Languages*** - Excellent knowledge of English or French and good knowledge of the other language is desirable. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - University level courses in human resources and/or business administration is desirable. ***Work Experience*** - Relevant experience in the UN System or other international organizations. ***Skills/Competencies*** - Good knowledge of HR IT tools such as SAP. - Good knowledge of UNESCO'S rules, administrative procedures and standard practices. ***Languages*** - Good knowledge of another official UNESCO language (Arabic, Chinese, Russian or Spanish). **BENEFITS AND ENTITLEMENTS** ------------------------------ UNESCO's salaries are paid in local currency (Canadian Dollar). Salary: **CAD 3 243.5**/month net of taxes Other benefits include: 2.5 days annual leave for each completed month of service, 5% for medical insurance and 10% for pension plan are included into the monthly salary. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Added 3 years ago - Updated 3 years ago - Source: careers.unesco.org