HR Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Description of task

Within the delegated authority and under the supervision of HR Specialist P3 or his/her designated mandated representative(s), the HR UNV Specialist will:

• Support to business partnering
• Support in processing of entitlements and benefits of local staff
• Support in recruitment and placement
• Support in organization design and job classification
• Support in learning and capacity development
• General office support
• Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are required to:

1. Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes

• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner

• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

2. Support in processing of entitlement and benefits

• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.

• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

3. Support in recruitment and placement

• Prepares and circulates internal and external advertisements.

• Liaises with candidates in the various stages of the recruitment process.

• Prepares formal acknowledgement, offer and regret letters.

• Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.

• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.

• Monitors life-cycle of recruitment process to update supervisor as necessary.

4. Support in organization design and job classification

• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation

• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning. 5. Support in learning & capacity development

• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.

• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

6. General office support

• Drafting and/or processing a variety of correspondence and other communications

• Setting up and maintaining HR files/records (electronic and paper)

• Scheduling appointments and meetings

• Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).

Educational additional comments

Completion of secondary education, preferably supplemented by technical or university courses related to the field of work

Experience remark

Minimum of two years of progressively responsible administrative or clerical work experience required

Language skills

• English(Mandatory), Level - Fluent
• Arabic(Optional), Level - Working Knowledge

Area of expertise details

Minimum of two years of progressively responsible administrative or clerical work experience required

Good knowledge of HR principles, rules, regulations and procedures within the UN

Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.

Ability to extract and format data and to solve operational problems

Ability to organize own work, set priorities and meet deadlines.

Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.

Demonstrates a high degree of confidentiality, initiative and good judgment.

Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds

Application procedure

EN * Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Jordan and legal residents in Jordan with the status of refugee or with the status of being stateless are eligible to apply. Application deadline: 22-09-2021