HR Assistant (Classification and Compensation)

Contract

This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education. More about G-3 contracts.

**OVERVIEW** ------------ Post Number : HRM 173 Grade : G-3 Parent Sector : Bureau of Human Resources Management (HRM) Duty Station: Paris Job Family: Human Resources Type of contract : Fixed Term Duration of contract : 2 years Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 03-JAN-2022 (Extended) UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **Only candidates who are entitled to work in France can apply to this position.** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of Chief of Services Section and the immediate supervision of Classification and Compensation Officer, the incumbent provides support to the Classification, Post management and Compensation team members by carrying out the responsibilities and tasks mentioned below. With respect to assignments related to the maintenance of the organizational structure and post data, the incumbent shall work with technical guidance and oversight from the HR Assistant in charge of the SAP organizational management (OM) master data. The incumbent shall: - Review files for completeness and accuracy of information; locate, retrieve and track data, information and documentation; seek and obtain missing documentation/information; compile files, complete and route requests for review and ensure their follow-up. Verify job descriptions against generics and identify differences; prepare a variety of administrative correspondence using and adapting examples and templates. - Enter basic data, update and maintain specific fields in automated systems and applications. Ensure consistency and accuracy of data across the database, and integration of OM/Personnel Administration data in SAP. Run recurring reports from the automated systems for various reviews/ queries/ statistics; review and cross-check data ensuring consistency; collect, assemble and review background data and provide recommendations for data/ file clean-up. - Participate in testing of systems/automated applications, identification of errors, anomalies and recurring problems; provide support in the launching of new applications and system functionalities. - Register, sort out and route incoming correspondence and ensure follow-up. Update and maintain archiving and retrieval automated systems and databases; maintain lists; provide office support services including, but not limited to, photocopying, scanning, binding, classifying documentation etc. - Assist in data collection for compensation-related studies as requested by International Civil Service Commission (ICSC) or initiated by the unit. - Provide administrative assistance in organizing meetings and interviews; initiate transactions in automated systems. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** - Completed secondary, technical or vocational school. **Work Experience** - Minimum of two (2) years of work experience in administrative/office support tasks or related field. **Skills and competencies** - Sense of integrity, confidentiality, commitment and reliability. - Good analytical and problem solving skills. - Ability to provide quality and timely support and services. - Excellent interpersonal and communication skills. - Strong knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages. **Languages** - Excellent knowledge (spoken and written) of English and/or French and good knowledge of the other language. **DESIRABLE QUALIFICATIONS** ---------------------------- **Work Experience** - Experience within an UN agency or other international organization. **Skills and competencies** - Knowledge of UNESCO rules, administrative procedures and standard practices. - Knowledge of ERP (Entreprise Resource Planning), such as SAP (Systems Applications and Products in Data Processing) or others. **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website.](https://icsc.un.org/) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *“UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.”* *“UNESCO does not charge a fee at any stage of the recruitment process”.*