Grants Management Specialist

Contract

This is a DRC - National contract. More about DRC - National contracts.

Position title Grants Management Specialist Supervised by Programme Development and Quality Manager Reporting to Programme Development and Quality Manager Duty station Abuja with frequent field travel Aera of Operation Nigeria Employment Period 06 months with possibility of extension Type of contract (Expat/National/Trainee) National Salary & Benefits Non-Management G Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

1 - Background

Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015, and has experience working in 33 Local Government Areas (LGAs) across the BAY states. DRC provides life-saving assistance and protection to vulnerable, conflict-affected populations including IDPs, returnees, and host communities in the sectors of armed violence reduction, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH). The operational context in northeastern Nigeria remains challenging, as the ongoing conflict impedes conflict-affected communities’ access to what limited basic services are available, as well as DRC and other humanitarians’ access to persons of concern.

2 - Purpose

Under the supervision of the Programme Development and Quality Manager, the main responsibilities of the Grants Management Specialist are:

- Ensure that DRC is compliant with country grant management guidelines, lead on donor obligated reporting, and liaise with Support Services team on donor requested information

3 - Duties and Responsibilities

1) Grants management and compliance

• Assess and build the country office’s capacities to comply with DRC's grant management guidelines
• Ensure country office compliance with grants management system (GMS) on Dynamics
• Assist country office in preparing, facilitating, and following up on grant meetings as well as in drafting, finalising, and sharing minimum set of documents required for grant meetings

2) Reporting

• Gathering inputs from the team, and follow up, as per the grants tracker
• Assist Programme Quality Assurance unit in conceptualising and facilitating the implementation of programme quality tools developed
• In close collaboration with programme and MEAL team, support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve programme design and implementation strategy

3) Partnership management

• Facilitating partner assessment process and drafting, finalising and sharing minimum set of documents for successful partnership management
• Assisting the Programme Development and Quality Manager in drafting and finalising partnership agreements
• Assisting the programme and support team in partner capacity building

4) Other

• Contribute and lead on communications tasks, as appropriate.
• Liaise with finance colleagues on budget follow up and expenditure levels of running grants
• Conduct or facilitate training for country or regional office, including but not limited to on logframes, proposal development, and/ or reporting
• Inductions of new colleagues
• Other tasks as identified by the Programme Development and Quality Manager

• Perform any other duties assigned.

  4 - Required qualifications

1) Essential experience and technical expertise

• At least 2 years of grants management experience with an international NGO.
• Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully submitting reporting packages.
• Proven experience in capacity building and training of national staff and partners.
• Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication.

2) Education and knowledge

• Skilled in obtaining information necessary to accomplish duties.
• Able to prioritize work, multi-task, and meet deadlines.
• Problem analysis and problem resolution at a functional level.
• Able to quickly research, learn and disseminate new knowledge and information.
• Able to communicate technical ideas and concerns in a non-technical environment.
• Able to adapt and learn.
• Strong organization and planning skills, detail oriented.

This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

5 - Required Skills & Qualities

• Core Competencies of DRC:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Excellent writing, proof-reading, and communication skills
• Excellent organizational and multi-tasking skills
• Strong ability to adapt, take initiative and work in a multicultural environment
• Interest for humanitarian sector and donor’s environment
• Listening, analytical and synthesis skills
• Excellent communication skills, as well as patience and politeness

• Exemplary sense of ethics in the workplace

  6 - General regulations

• The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework

• Employee should not engage in any other paid activity during the DRC contract period without prior authorization
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization

• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request

  7 - Application process

Are you interested? Then apply for this position on line**: www.drc.dk/about-drc/vacancies/current-vacancies.** All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.

DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.

However, all applicants shall take into consideration that DRC cannot offer an international work contract to a citizen of the country of assignment (in this specific case, Nigeria)

Applications close on the 21st of July 2023 at midnight (GMT-time). Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.