Fixed Term - Operations Specialist, P-3, Port-au-Prince, Haiti #115085 (For non-Haitian nationals only)

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 121,529 USD and 159,132 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, care

With an average annual budget of US$50 million, the Haiti office's management indicators have a significant impact on the performance of the LACRO region.

UNICEF Haiti has made significant progress in terms of managing risk and documenting results, with the introduction effective assurance and third party monitoring across the country as well as the next implementation of E-tools which enhance planning and managing field activities.

However, humanitarian work is fraught with risks. When risks are well managed, extraordinary results can be achieved; inadequate management of risks can undermine the achievement of results.

The context of uncertainty over the resource mobilization will call for new and innovative approaches and flexibility, often involving additional risk. Hence the need for an Operations Specialist (Internal Control) covering programme and the operating environment.

How can you make a difference?

Under the direct supervision of the Deputy Representative Operations, responsible for carrying out proactive and systematic audits and reviews of all Country Office systems and processes (governance, program, operations) in order to provide an independent and objective assessment of the rationale, adequacy and effectiveness of the Country Office’s risk management and internal control framework, processes and systems. Conduct fact-findings in case of irregularities found during due diligence reviews or brought to the attention of the Country Office.

In consultation with the Deputy Representative Operations, undertakes the following:

• Contributes to preparation and development and roll out of Office Accountability Framework based on UNICEF Accountability Framework. Responsible for office processes to proactively and systematically identify, assess and manage key risks and opportunities to facilitate the achievement of CO objectives and planned results. Responsible for process leading to office undertaking twice a year risk control self-assessment (RCSA) and the new Enterprise Governance Risk and compliance (eGRC) as part of the mid and annual review process, reports on the outcomes and propose mitigating activities and implementation status. Regularly monitor the status of actions defined to mitigate significant risks and update the Office Risk Profile. Focal point in updating and ensuring quality Risk assessment and management information is updated under the Performance Management System.

• Conduct periodic self Assessment Exercises aimed to review key aspects of the office’s operations, to strengthen the management of the office and identify significant uncontrolled risks and/or presence of positive management practices that exist in the office. Conduct periodic self audit of all transactions, information entered in VISION, coding of transactions to ensure the office’s adherence to procedures, that quality information, and correct coding is applied.

• Develops approach of and conducts special assignments, including fact-findings in the case of irregularities, as directed by the country office management and in compliance with the organizational policies and procedures. Formulates pragmatic recommendations and secures the agreement of management to improve problematic areas. Monitors and assesses adequacy of actions taken to correct reported deficiencies.
• Within the framework of the Harmonized Approach of Cash Transfers to Implementing Partners (HACT), contributes in the formulation and implementation of Haiti Country office HACT Assurance plan which provides for a cost-effective assurance systems to ensure funds entrusted to UNICEF by donors are utilized as intended; there is transparent processes and oversight of cash transfers and capacities of national partners is strengthened for the management and accountability of cash transferred. Ensure the development of HACT compliant procedures, manual and guidelines for use by implementing partners. Follow-up with PME section that programmatic findings, spot-checks findings and audit findings are actioned and closed timely.
• Works with Management, and Learning Committee members to identify areas where Internal Control training and refresher sessions are required. Support the provision of the above training or refresher courses.
• Support office-wide Audit Preparations and the consolidation of the documentations required for the audit. This includes full documentation of each self-assessment exercise carried out by the country office. Coordinate follow up on open Audit Observations and sustainability status.

Impact of Results

Makes decisions and provides advice on Internal Control related issues to meet internal Control targeted goals and objectives. This advice/decisions affects the appropriate functioning of Office Work Processes and generally ensures efficiency in overall office management.

Make the recommendations and support the effective implementation of all UNICEF relevant program requirements, including HACT rollout plan, quality assurance activities, audit compliance, program review, operations process.

To qualify as an advocate for every child you will have…

• An advanced university degree (Master’s or higher) in Business Administration, Management, Audit, accounting or other fields related to the work of UNICEF. *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
• A minimum of 5 years of operations management and/or internal and financial audit experience in international organizations.
• Experience in fraud/investigative work, as well as in IT audit.
• Work in developing countries and experience in an inter-governmental organization desirable.
• Fluency in French and English as required, Knowledge of the local working language of the duty station is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.