Finance Volunteer

Job Description

Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Kiryandongo and Zombo.

The IRC is currently implementing its health and nutrition program in West Nile and Acholi focusing on providing primary health care services to refugees in their settlements. Similar services will be extended to the new locations starting January 2020.

Job Overview: The Finance Volunteer will be a key member of the Kitgum/Lamwo team and will contribute towards the achievement of the field’s finance objectives. Under the direction of the Senior Finance Officer, the Finance Volunteer maintains the cash books and is responsible for the accounts payable functions of the department.

Duties and Responsibilities: •Prepare cash transaction vouchers •Preparation of the prepaid monthly JVs for posting. •Maintain petty cash account register and ensure petty cash reconciliation and replenish the petty cash when it reaches the minimum limit •Submit weekly and monthly petty cash summaries to the Senior Finance Officer. •Monitor invoices and cash payment request vouchers •Ensure all vouchers have required attachments •Stamp all paid vouchers with the required stamps •Prepare WHT tax schedule before 5th of every month. •Pay cash to the payee in the Kitgum/Lamwo Office •Maintain efficient filling system for the field office and ensure all vouchers are filled on monthly basis. •Follow up cash in transit and transfers. •Support with YO and Bank and cash payments where need be. •Ensure IRC policies and procedures are respected in all the cash transactions. •Ensure all paid vouchers are stamped. •Update the invoice tracker on daily basis. •Download invoices from the payables email account. •Perform any duties assigned.

Reporting: •Support with the monthly end of month reporting.

Systems Compliance and Improvement: •IRC-Uganda specific finance, logistics, IT, security, communications and human resource/administration policies and procedures. •Any new procedures and guidelines designated in circulars from Country Director and OC

Policy compliance – IRC way policies: •Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to the CD. The reporting of violations is an obligation on the part of all staff members. •Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.

Confidentiality: •Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

Qualifications

•A degree or an equivalent experience in Accounting, Business Administration, Commerce or Finance. •Minimum of 1 year working in the finance function. Experience working with NGOs (preferred but not a prerequisite). •Ability to work under pressure and manage multiple priorities. •Knack for detail. •Able to communicate effectively. •Exhibit high level of integrity •Strong organizational skills and attention to detail. •Strong Computer skills (MS Word, Excel,) •Must be able to function comfortably in a loosely structured but complex work environment, working and •Prioritizing multiple tasks. •Able to communicate effectively (written and verbal) in English with programme staff. •Good supervisory skills, time management and interpersonal skills.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.