Finance Specialist, Trust Funds Management

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 127,053 USD and 166,365 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Department of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing its financial regulations and rules, as well as the accounting policies and procedures; processes the disbursements of funds; prepares the financial statements of the Organization including the reporting of regular funds and extra-budgetary funds; monitors the inflow of funding and utilization of these resources; is responsible for investments and banking, financial analysis, the monitoring of the cost centers’ financial administration, payroll, pension and taxes, Staff Health Insurance, and the processes and systems involved with FRM’s area of responsibility.

DESCRIPTION OF DUTIES

Under the general guidance of the Director, Financial Resources Management (FRM) and the direct supervision of the Treasurer and Senior Advisor, Financial Services (FRM/FS), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

1. Management and Administration

2. Identify and implement best practices in financial monitoring, reporting, and risk management in the operations of the Team;

3. Develop and maintain all policies and procedures regarding team operations, including Standard Operating Procedures (SOP) and Job Aids in PMIS;
4. Ensure appropriate level of training in PMIS business processes for team and technical and country office counterparts;
5. Supervise the day-to-day operations of the Trust Funds Management team; provide training, advice and guidance on issues arising from the day-to-day activities of the office; monitor changes in workload in order to ensure equitable distribution of work to maintain optimal efficiency and output as well as job satisfaction; redistribute work when necessary; follow up on any deviation of work output;
6. Provide leadership, guidance and monitoring of staff through setting of clear work objectives, timely and effective use of performance reviews and feedback mechanisms, regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment;

7. Liaise with technical staff, PBE, ERP, Legal and operational units to ensure provision of appropriate level of reporting services and operational support;

8. Operations

9. Review PAHO Voluntary Contribution project proposals and agreements, and make recommendations on the financial aspects, especially in the following areas: currency requirements, initial advances from donors, reimbursement procedures, program support cost, and financial reporting; provide advice and assistance to PAHO senior management and technical staff in the development of the financial aspects of project proposals and agreements, and certify their appropriateness prior to signature by the Director of PAHO and/or submission to funding agencies for approval;

10. Participate in negotiations with donor agencies and financial institutions regarding individual project proposals and agreements whenever necessary to ensure that financial aspects in such instruments are acceptable to PAHO administrative practices in accordance with the Financial Regulations and Rules of PAHO;
11. Interpret and apply financial regulations, rules, policies, and procedures affecting Voluntary Contributions operations, especially those established by donor agencies, and prepare recommendations and pertinent operational guidelines for management required in the formulation, implementation, and evaluation of projects;
12. Analyze the financial position of Voluntary Contribution projects to ensure compliance with signed agreements in the following areas: monitor award and expenditure activity in relation to revenue received; monitor cash balances and receivables in relation to authorized commitments, funding schedules, and the life of the project; ensure timely collection of receivables and prompt return of unused funds;
13. Prepare and certify monthly and ad hoc financial reports for Executive Management, Project Coordinators and Cost Center Managers, primarily on general Voluntary Contribution agreements activity, specific donor activities and overall PAHO project implementation;
14. Support the annual financial closure and the preparation of the annual Financial Report of the Director; prepare all annual financial statements related to PAHO Voluntary Contributions activity; coordinate the preparation of notes and schedules to the financial statements for various PAHO special funds;

15. Monitor and maintain the integrity of day-to-day financial activity in PAHO’s Management Information System within the assigned areas of responsibility, identify information requirements that will further assist in the management of Voluntary Contribution operations;

16. Other Duties

17. As the Business Process Expert for Awards-Voluntary Contributions, provide systems analysis regarding scheduled upgrades, systems anomalies, and future requirements;

18. Serve as an active signatory on all headquarters bank accounts;
19. Perform other related duties as assigned.

REQUIRED QUALIFICATIONS

Education****:

Essential: A bachelor’s degree in finance, business, accounting, communications, languages, liberal arts, international relations or in a social science related to the functions of the post, from a recognized university.

Desirable: Certification as a Certified Public Accountant (CPA) or Chartered Accountant (CA) or a master’s degree in Finance, Accounting or Business Administration would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience****:

Essential: Seven years of combined national and international experience in accounting and finance.

Desirable: Experience in management of voluntary contribution portfolios and donor relationships. Experience working with International Public Sector Accounting Standards (IPSAS) and/or Workday Financial Management Modules would be an asset.

SKILLS****:

PAHO Competencies:

• Overall attitude at work****: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
• Teamwork****: Collaborate and cooperate with others/Deal effectively with conflict - Creates team spirit; promotes collaboration and open communication in the team; proactively supports others; welcomes team responsibilities and drives team results; promotes knowledge sharing in the team. Proactively identifies conflicts and facilitates their resolution in a respectful manner; tactfully resolves conflicts between or with others and takes action to reduce any possible tension; effectively builds a rapport with individuals and teams, establishing good personal and professional relationships, as well as minimizing risk of potential conflict.
• Respecting and promoting individual and cultural differences****: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
• Communication****: Express oneself clearly when speaking/Listen/Write effectively/Share knowledge - Foresees communication needs of audience and targets message accordingly. Facilitates open communication; encourages others to share their views openly and takes time to understand and consider their views. Writes down ideas in a clear, structured, logical and credible way; drafts and supports the development of guidelines, policies and procedures. Shares relevant information openly and ensures that the shared information is understood; considers knowledge sharing as a constructive working method and demonstrates awareness of the Organization.
• Producing Results****: Work efficiently and independently/Deliver quality results/Take responsibility - Prioritizes work, monitors own progress against objectives and adapts plans as required; communicates adjustments as necessary. Acts proactively and stimulates action as needed; handles problems effectively and constructively. Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own time lines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
• Moving forward in a changing environment****: Propose change/Adapt to change - Actively supports Organizational change initiatives and demonstrates personal commitment to them, including when faced with new demands; proposes workable solutions to challenging situations. Engages in positive responses to a changing environment and promotes workable solutions to achieve own and team’s results. Welcomes, and actively seeks to apply, new ideas, approaches and working methods and technologies in order to improve own and/or team’s work processes and results; demonstrates commitment to Organizational change initiatives.

Technical Expertise:

• Ability to apply accounting theory and principles to financial operations; establish and monitor internal controls to ensure the correct application of accounting theory; knowledge of current best practices in financial accounting and management, with specific emphasis on IPSAS, internal control environment, oversight practices, financial reporting, and the development of policies and procedures.
• Expertise in financial accounting and reporting, including experience in analyzing, reconciling, reviewing and consolidating various financial reports into executive level reports, and preparing a comprehensive analysis of status, variances, and future scenarios.
• Strong analytical skills in the review of financial accounting transactions and the development of official financial reports, schedules and notes.
• Expertise in the review and evaluation of projects, proposals and alternative scenarios to ensure compliance with organizational policies and best practices.
• Ability to establish and maintain collaborative relationships within and outside the Organization to support the implementation of the Organization’s technical programs.
• Excellent communication and interpersonal skills combined with the ability to write, speak, and present in a clear and concise, diplomatic, tactful, and courteous manner.
• Supervisory skills including team building, training and performance assessment.

Languages:

Very good knowledge of English with a working knowledge of Spanish. Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Experience with complex ERP systems particularly with regards to financial, accounting, and/or project management operations. Demonstrated ability to effectively use a computer and programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint, Teams and Outlook. Knowledge of Workday would be an asset.

REMUNERATION

Annual Salary****: (Net of taxes)

US $ 62,120.00 post adjustment

Post Adjustment****: 49.6% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level****.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit: http://www.paho.org

PAHO/WHO is committed to workforce diversity.

PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits include: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.

Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organization purposes.