Finance Manager

IRC - The International Rescue Committee

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Job Description

Job Summary:

The Finance Manager (FM) manages the accounting systems in the IRC’s Kansas Office for Refugees (KSOR), including the collection and processing of all financial data to provide timely and accurate financial information to KSOR and HQ staff. In coordination with the Senior Partnership Manager, the FM reviews and requests updates to partner budgets and, in coordination with KSOR Director and HQ staff, develops and updates prime award budgets and the IRC operating budget. This position oversees financial management of KSOR sub-awardees and vendor service contracts, working in close consultation with the Senior Partnership Manager on the vetting and grant opening processes through the monitoring and reporting phases. The FM also prepares financial reports for donors, in coordination with IRC HQ staff. This position reports to the Director, Kansas Office for Refugees.

Major Responsibilities:

General Accounting and Financial Management Responsibilities

• Administer and oversee KSOR budgeting, financial reporting and contract/grant compliance, following IRC accounting policies and generally accepted accounting

• Protect the organization’s assets by implementing IRC’s Internal Control procedures.

• Prepare for and facilitate any external or internal audits.

• Provide program staff with guidance on ensuring the maximum leverage of available funds.

• Execute all payments, financial activities and fiscal reporting to ensure proper allocation of funding sources and fiscal compliance with donor requirements and limitations and IRC control policies.

• Supervise the office banking arrangements.

• Review all accounting transactions to ensure proper coding and enter transactions into IRC’s accounting software.

• Prepare and record journal entries.

• Facilitate any external or internal audit.

• Prepare financial reports to donors and submit withing scheduled due dates.

• Review monthly expenditures and financial reports with supervisor in a timely manner.

• Oversight and management of Time and Effort tracking for KSOR

Sub-Awardee Finance Management Responsibilities

• Participate in Partner’s Project Capacity Review (PPCR) meetings for all new potential partners. Update the financial components of PPCRs for all existing partners on annual basis in coordination with Senior

Partnership Manager. Suggest corrective actions to address/mitigate risks identified during the PPCR


• Participate in KSOR’s proposal review and amendment process focusing on sub-awardee budget; review

financial reports in coordination with the Senior Partnership Manager and relevant program staff, ensuring

that expenses are reasonable, allowable and allocable to the approved budget and comply with donor’s


• Communicate proactively with sub-awardees about the submission of their financial reports according to

terms of their sub-awards. Review and validate spending plans from partners against reported

expenditures, following-up with sub-awardees in a timely manner as needed. Ensure sub-awardee financial

reports are approved (signed) by the appropriate authority within IRC.

• Lead finance and compliance sections of the Grant Opening, Review and Closing meetings with Sub-

Awardees, ensuring that partners are fully aware of donor regulations and financial reporting


• Prepare Payment Requests for Sub-Awardee payment (advances and reimbursements). Ensure timely

follow-up on the status of payment release, tracking them and informing sub-awardees in a timely manner

on the status of the payments.

• In coordination with the Senior Partnership Manager, develop or revise sub-awardee financial templates,

including proposal budget and budget narrative formats, monthly/quarterly reporting templates, and other

documents, as needed.

• Review all sub-awardee modifications to budget and budget narratives in coordination with KSOR Program

Managers and Senior Partnership Manager, communicating clear action points for follow-up.

• Conduct financial monitoring of Sub-Awardees according to IRC requirements and standards, in

coordination with Senior Partnership Manager. Distribute items for review to sub-awardees prior to the

scheduled monitoring. Submit finance sections of monitoring report and action plan for review by Senior

Partnership Manager to be shared with partners according to monitoring timeline.

• Archive financial reports and documents in accordance with IRC/RAI Office for Refugees Standard

Operating Procedure.

Other Responsibilities

• Provide information for the development of requests for proposal for procurement and service contracts.

• For all procurement and service contracts meeting the required financial threshold, participate in the

vendor analysis process and, in coordination with program staff and Senior Partnership Manager, make

vendor selection recommendations to KSOR Director.

• Track and analyze payments to vendors.

• Ensure KSOR staff are informed of updated accounting codes to appropriately request payment.

• Provide finance updates and relevant information-sharing at KSOR meetings, as needed.

• Provide training and technical support on IRC financial process to KSOR staff as needed.

• Provide direct feedback to KSOR staff on allowability and reasonableness of expenditures.

• Participate in KSOR-led community meetings, as requested.

• Liaise with OfR Director and Deputy Director, relevant Headquarters staff, and all office staff on issues

related to finance.

• Other duties as assigned.

• IRC accounting ERP software (Integra) super user duties

• Supervision of finance assistant.

Job Requirements:

• Undergraduate degree required in related field such as Finance, Accounting, Business Administration

Graduate degree preferred.

• At least 5 years of finance, budgeting, accounting practices experience required; preferably in a grantdriven

non-profit or social services environment.

• Advanced computer skills (Microsoft Office; Excel, QuickBooks, or other accounting programs).

• Fluent in English, both spoken and written.

• Excellent written and oral and communication skills, conscientious, organized, self-directed and thorough in working with accounting procedures, data entry/record keeping.

• Ability to prioritize, manage time effectively, and work under pressure with deadlines.

• Ability to drive a vehicle; and must have valid driver license, proof of insurance and good driving record.

Working Environment:

• Standard office work environment with considerable time at a computer terminal.

• Occasional evening and weekend hours as required by the work.

• Approximately 20% domestic travel, mainly within Kansas.

IRC- leading the way from harm to home

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law

Please apply at


Added 1 year ago - Updated 11 months ago - Source: