Finance Coordinator – TXOR West

Job Description

IRC Background: The mission of the International Rescue Committee (IRC) is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933, the IRC has a presence in over 40 countries and 29 offices in the United States; the IRC leads the way from harm to home.

Job Overview/Summary: The Finance Coordinator works closely with the Finance Manager to achieve high-quality and compliant finance and administrative support for the TXOR West team by accurately controlling and managing the implementation of accounting systems and processes. The Finance Coordinator is expected to offer support in providing internal stakeholders as well as donors, grantors, creditors, and other external stakeholders with timely, and accurate financial information and reports. NOTE: The Finance Coordinator position is eligible for full remote work therefore candidates from ANY location in the U.S. will be considered.

Major Responsibilities:

Finance:

- Assist Finance Manager in ensuring office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles - Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software - Prepare, review, and approve journal entries/invoice journals in Integra (Microsoft Dynamics 365), including staff expense management reports/reimbursements - Void/reclass transactions/invoice journals as requested/needed - Assist in preparing monthly financial reports as needed - Assist Finance Manager in facilitating external and internal audits as needed; assist in preparing all documents/samples requested by external auditors - Assist Finance Manager in the financial monitoring and evaluation of internal and external partner organizations - Prepare monthly staff Time and Effort reports for staff signature - Load, revise and maintain program budgets into Integra (Microsoft Dynamics 365) - Assist Finance Manager in monthly bank reconciliation - Prepare and submit all payment invoice journals in Integra - Assist the Finance Manager in providing clear and transparent guidance to programs on their respective projects, grants and contracts - Effectively communicate financial topics and facilitate discussions with non-finance staff - Assist the Finance Manager in providing finance/accounting-specific training for all-staff as needed - Support the Finance Manager in the protection of the organization’s assets by implementing IRC’s Internal Control procedures - Track, record and report all expenditures for grants - Attend all finance related trainings for respective partner organizations - Assist Finance Manager on monthly balance sheet reconciliations - Other duties as assigned

Administrative:

- Assist director in planning staff travel including lodging needs. - Assist director in planning in-person convenings including agenda creation and meeting logistics. - Responsible for office inventory and asset tracking and reporting - Represent TXOR West as the point of contact for HQ related communication such as safety and security; HR Focal point, etc.

Key Working Relationships:

Position Reports to: Finance Manager Position directly supervises: N/A

Other Internal and/or external contacts: N/A

Internal: Regional Controller, IRC employees,

External: Financial Institutions, Vendors, Donors, Current/future partners

Job Requirements:

Education and experience: Relevant four (4) year degree and two (2) years of experience working in accounting, finance, bookkeeping, or administrative support preferably in a non-profit setting

Demonstrated Skills and Competencies:

- Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, and integrity as defined in the IRC Way

- Solid computer-based accounting skills, including spreadsheets and other financial-related software programs - Proficient in general office software programs like MS Word, Excel, email, and the internet - Proven ability to work as a team member in a cross-cultural environment - Excellent verbal and written communication skills - Ability to prioritize and manage time effectively

Language Skills: Fluency in English, written and spoken

Working Environment:

Standard work environment. Expectation to travel within local community for partner meetings and events. Oversight of staff in remote field sites. Expectation to occasionally travel and participate in meetings throughout the West Texas region and/or statewide.

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications