Finance Assistant (Syria Country Program)

Job Description

The Assistant is in charge of the finance filing, scanning document, hard copy of document, auditing processes with finance staff, ensure the finance department to be efficient and effective processing of the financial documents. The Finance Officer will have a thorough knowledge of IRC financial and administrative policies and procedures.

Major Responsibilities:

Specific Duties

- Liaise with the bank for all funds and payment transactions from IRC bank accounts and any other activities between the bank and IRC: funds receivable, payment processing, cash withdrawal from the bank accounts, money conversion, bank statement, information regarding bank fees, bank signatories, bank documents update, etc.

- Processing approved bank and cash transaction and/or payments after ensuring information included in payment documents are accurate and in line and compliance with IRC and donors' rules and regulations. Ensure bank payments are processed within 24 hours and check with bank if any delay.

- Prepare and update bank and cash worksheets daily. Ensures mathematical accuracy, the accuracy of codes used, and that all transaction information is in line with payment documents approved. Send bank and cash worksheet to Senior Finance Officer for review as required but no less than once a week.

- Compare bank statements with bank worksheets and advise SFO if any errors.

- Follow up to acquire the required approvals for payments as per the approved authority matrix.

- Assist in the implementation of finance policies, procedures, and systems

- Ensure compliance with IRC procedures and guidelines

- Help for audit process for submitting documents to auditors and assisting all audit processes with Assistant Finance Controller.

- Prepare month-end file and follow-up signature process

- Maintain good documents filing system for an adequate audit trail.

- Assist for day to day scanning and hard copy of finance documents.

- Follow-up reconciliation process supervising with Senior Finance Officer during the fiscal year.

- Prepare Tax report on System

Administrative Duties

- Supporting daily activities in the Accounts department.

General Duties

- Attend and actively participate in trainings identified/organized by your supervisor.

- Follow any new procedures and guidelines communicated from Country Director

- Report any violations of the IRC Way: Professional Code of Conduct.

- Perform other duties as may be assigned by your supervisor.

Qualifications

- Bachelor’s degree in Accounting, Finance or advanced Diploma in Accounting from recognized College/Institutions. - Minimum of one years of accounting experience. - Experience with an NGO or International NGO preferable. - Proficient in MS suite applications; significant experience in MS Excel, accounting package knowledge (SUN system) will be an added advantage. - The candidate should be mature and comfortable in a multi-cultural work environment, work well in and promote teamwork and able to handle pressure with professional grace. - Able to work independently, make decisions and exhibit flexibility. - Ability to work in English is required

Key Working Relationships:

Position Reports to: Sr. Finance Manager Position directly supervises: NA

Indirect Reporting: Senior Finance Officer

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability, and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing, and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the dedication of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their opinions and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability, and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and are free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation