Finance Assistant

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IRC - The International Rescue Committee

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Job Description

Background/IRC Summary:

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summa****ry****:

The Assistant is in charge of the finance filing, scanning document, hard copy of document, auditing processes with finance staff, ensure the finance department to be efficient and effective processing of the financial documents. The Finance Assistant will have a knowledge of IRC financial and administrative policies and procedures.

Responsibilities:

1. Follow up for any Advances taken by program/ staff and send follow up emails. 2. Prepare and update Transaction sheet on a daily basis ( per Transfer ). Ensures mathematical accuracy, accuracy of codes used and that all transactions information are in line with payment documents approved. Send Transaction worksheet to Finance Officer for review along with supporting documents scanned on our system ( Box ) 3. Reconcile cash received along with the Transaction sheet 4. Follow up to obtain the required approvals for payments as per the approved authority matrix. 5. Assist in the implementation of finance policies, procedures, and systems. 6. Ensure compliance with IRC procedures and guidelines 7. Help for audit process for submitting documents to auditors and assisting all audit process with Assistant Finance Controller. 8. Prepare month end file and follow up signature process 9. Maintain good documents filing system for an effective audit trail. 10. Assist for day to day scanning and hard copy of finance document. 11. Be able to Travel between All IRC offices in different sites 12. Follow-up reconciliation process supervising with Senior Finance Manager during fiscal year.

Administrative Duties

- Supporting daily activities in the Accounts department.

General Duties

1. Attend and actively participate in trainings identified/organized by your supervisor. 2. Follow any new procedures and guidelines communicated from Country Director 3. Report any violations of the IRC Way: Professional Code of Conduct. 4. Perform other duties as may be assigned by your supervisor.

Qualifications

1. Approximately 2 years of progressively responsible professional experience of Accounting aspect 2. Previous experience in an emergency or conflict-afflicted setting is required. 3. Bachelor’s degree in accounting, Finance or advanced Diploma in Accounting from recognized College/Institutions. 4. Minimum of one years of accounting experience. 5. Experience with an NGO or International NGO preferable. 6. Proficient in MS suite applications; significant experience in MS Excel, accounting package knowledge (SUN system) will be an added advantage. 7. The candidate should be mature and comfortable in a multi-cultural work environment, work well in and promote teamwork and able to handle pressure with professional grace. 8. Able to work independently, make decisions and exhibit flexibility. 9. Ability to work in English is required

Demonstrated Skills and Competencies:

1. A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct. 2. Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development 3. Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution. 4. Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context. 5. Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience. 6. Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity. 7. Curiosity, a desire to continually learn and develop and a sense of humor is a must. 8. Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

- Be able to Travel between IRC Offices in All NWS. - Basic English Skills

Key Working Relationships:

- Position Reports to: Senior Finance Manager

INTERESTED APPLICANTS ARE WELCOME TO APPLY TILL MAY 27TH,2023.

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

Added 11 months ago - Updated 10 months ago - Source: rescue.org