FINANCE AND BUDGET OFFICER (Temporary][Cancelled)

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 168,113 USD and 216,746 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Strategic Heritage Plan (SHP) office, established to undertake the renovation and refurbishment of the United Nations Office at Geneva (UNOG) complex. The Budget and Cost Management Officer reports to the Senior Administrative Officer (SAO).

Responsibilities Within delegated authority, the Budget and Financial Reporting Officer will be responsible for the following duties:

Cost planning, financial reporting and management: - Leads the cost forecast and programme change control process as regards budget sufficiency; - Co-ordinates with project stakeholders to recommend mutually beneficial ways to minimize the overall cost to the UN, and brings recommendations to Senior Management for decision; - Regularly liaises with external cost planners on the continuous updating of the rolling SHP cost plan until project completion and feeds updated information into internal and external cost planning documents and reports; - Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements for the SHP; - Prepares cost projections for the project; - Provides detailed input with respect to resource requirements for annual budget submissions to Member States; - Reviews, analyzes and finalizes program budget/financial implications to the General Assembly statements in light of additional mandates; - Provides substantive support to relevant intergovernmental and expert bodies in their budget review, and assists in securing approval from the General Assembly.

Budget administration: - Issues allotments, manages and monitors budget implementation and recommends reallocation of funds as necessary; - Supports the Senior Administrative Officer in administering and managing extra-budgetary resources, particularly the CHF 400 million Swiss loan funding, ensuring compliance with regulations and rules and established policies and procedures and with the Host Country loan agreement; - Prepares the regular financial and budgetary reporting to the host country, in CHF, in respect of the loan agreement; - Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources; - Designs and enhances financial reporting tools to maximize accuracy and efficiency of financial reporting in a currency that is not supported in the Umoja ERP system; - Prepares financial reports to other extra-budgetary donors, manages transfers of cost between SHP and UNOG General funds and prepares acknowledgements of donations; - Prepares budget performance submissions for inclusion within the annual report of the Secretary-General in respect of the SHP; - Reviews and finalizes budget performance reports, analysing variances between approved budgets and actual expenditures; - Provides substantive support to relevant intergovernmental and expert bodies; - Verifies the reliability of the sources of cost data used to prepare cost estimates, and reviews the compliance of services and works with the budget cost plan in the context of all project disciplines.

General: - Provides advice and guidance, including training, to project staff on budgetary and financial policies and procedures; - Participates in inter-departmental meetings related to resource requirements, programming and budgetary issues; - Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; - Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules; - Maintains a set of sound policies, procedures, standards and tools, which are consistent with UN policy and practice, to ensure proper accounting, financial management and control; - Manages the project’s cashflow to ensure that drawdowns of loan finance are promptly requested from the host government to meet expenditure requirements but the bank balance does not exceed the threshold above which the UN becomes liable for negative interest; - Oversees the recording of accounting entries related to the SHP in Umoja for inclusion in the Volume I IPSAS financial statements, and sets up and maintains an IPSAS compliant WBS structure and ensures that relevant SHP financial records are IPSAS compliant; •Takes the lead on project requisitions, reviews and approves shopping carts, low value purchase orders, travel documents and supervises administrative staff of the project in their preparation, ensuring correct allocation of costs across the project’s complex cost reporting structure; - Represents SHP project in inter and intra-departmental meetings; - May plan, organize, manage and supervise the work of the Unit/Section assigned; - Guides junior SHP staff and provides advice to SHP management on budgetary and administrative policies and procedures; - Incumbents may be asked to perform other related duties.

Competencies - PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to finance and budgeting. Ability to identify issues, analyze and participate in the resolution of issues/problems. Excellent writing skills with ability to draft complex reports and prepare and deliver compelling presentations to senior officials. Excellent analytical skills with the ability to collect, organize, manage, and disseminate significant amounts of information with attention to detail and accuracy. Ability to analyze, model and interpret data in support of decision-making. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

  Education An advanced university degree (Master’s degree or equivalent degree) in business administration, management, economics or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

  Work Experience A minimum of seven years of progressively responsible experience in a large international organization in budgeting, finance, and in the monitoring and analysis of financial management systems is required.

  Experience in programme budget is desirable.

  Experience in leading a team of staff working on a number of budgets is desirable.

  Experience in a large-scale project management environment is desirable.

  Experience with advanced spreadsheet tools and functionalities, such as Power Queries, VBA Macros, and complex formulas is desirable.

  Experience with database analysis is desirable.

  Experience with ERP systems, such as UMOJA finance and business intelligence modules, is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; knowledge of French is desirable.

  Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

  Special Notice - This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.