Field Unit Support Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Description of task

Under the Supervision of the Program Analyst, the FU Support Assistant will undertake the following tasks:

• Assist the Programme Analyst in recruitment of UN Volunteers:

- Circulate NUNV vacancy announcements within the UN system;

- Support UNV Recruiters to contact potential candidates to check their interest and availability for

national assignemnts; follow up with potential candidates to complete required documentation in VMAM;

- Support arrangement of interviews in consultation with host institutions/Invite shortlisted candidates for

interviews;

- Support preparation of interview reports and uploading into VMAM;

- Prepare briefing packs and arrange orientation/security briefings for new UNVs;

- Interact with newly deployed UNVs to ensure successful settlement and intergration with host institutions;

- Ensure that arrival entitlements are processed by the VSC team on time.

• Maintain personal files of UNVs ensuring that all correspondence and matters requiring action are brought to the attention of the Programme Analyst;
• Provide required input, where appropriate, in managing and monitoring aassignments i.e. keep track of contractual status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements.
• Assist UN Volunteers to submit appropriate background documentation for processing any other entitlements due to volunteers.
• Maintain up to date lists of serving volunteers.
• In collaboration with host institutions, maintain up to date leave records of all UNVs.
• Support separating UNVs with exit formalities.
• Assist in planning and coordinating UNV events - IVD, UNV Retreats, innovative initiatives and any other activities which promote volunteerism and celebrate strengths and contributions of volunteer;
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organisations to use the UNV Online Volunteering service whenever technically possible.

Educational additional comments

• University Degree in Business Management, Public Administration, Social Scienses or any related field.

Experience remark

• Minimum of two years of work experience in related assignments.

Language skills

• English(Mandatory), Level - Fluent

Area of expertise details

Experience in:

• Memo drafting
• Visa processing
• Event organisation
• Relationship building
• Processing financial documents

Competencies values

Adaptability and Flexibility, Building Trust, Commitment and Motivation, Communication, Integrity, Planning and Organizing, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 31 August 2021