Field Manager (Kharkiv)

Job Description

Background of Country and Emergency Response: Months of escalating Russian hostility towards Ukraine have culminated in a concerted invasion of the country and the launch of military attacks across multiple cities in Ukraine, with a view to destabilize the country and provoke a change in government. Between February 7-23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine. As of February 24th, the IRC has pivoted to emergency response and has identified partner agencies in Poland and Ukraine to facilitate immediate assistance that can be used where it is most needed. Currently, IRC and its partners are conducting humanitarian response operations in the central, south, and east part of the country. Currently, IRC and its partners are conducting humanitarian response operations in the central, south, and east part of the country. This position will be based in Kharkiv, with occasional travel to other locations in Ukraine as permitted. As this is a fluid and rapidly changing context, the location of this position and the length of the assignment may change based on the needs of the program.

Job Overview/Summary: Under the supervision of the Field Coordinator, the Field Manager will support the effective and efficient management of all operational aspects of the Kharkiv office. The Field Manager will work in close coordination with operations, security, HR, and finance department heads based in Kharkiv.

Primary Functions: Field Management and Program Support: - Function as day-to-day support to the Field Coordination in the management of all operations staff based in the office, including Admin/HR, Finance, Supply Chain, IT, and security/access staff. - Closely monitors events in current and potential operational areas (humanitarian situation, politics, and security, etc.). - Promotes strong linkages and exchanges between operations and program teams. - Represents the IRC in cross-sectoral meetings (e.g. Mayors, Governors, UN Coordination). - In close cooperation with the security department, advises and supports security and humanitarian access assessments for new areas of program implementation and IRC response.

Access/Safety. - Ensures the Kharkiv office has an up-to-date and appropriate security management plan in place and that staff are aware of them and have received training.

Compliance and Financial Management: - Actively participates in the development of local policies, practices, and guidelines and introduces measures to maintain compliant procurement and recruitment activities within field office thresholds. - Ensures compliance with IRC and donor finance and operations policies, including all procurement and asset management aspects.

Coordination and Representation: - Supports the Field Coordinator in all coordination and representation duties, such as, but not limited to, attending external and internal coordination platforms, and facilitating meetings and representation with local stakeholders.

Key Working Relationships: - The Field Manager in Kharkiv reports directly to the Field Coordinator.

Job Requirements: Education: University Degree. Work Experience: Minimum of 2 years professional experience preferably with an INGO or private sector Demonstrated Skills and Competencies: strong analytical skills, experience with Microsoft Office and Excel specifically. Ability to work under pressure, multitasking, handy person, excellent team player and ability to work in a multinational environment. Certificates or Licenses: professional certification related to Logistics is preferable but not required, driving license. Languages Requirements: Fluency in Ukrainian and English. Working Environment: Standard office working environment with all amenities available including ACs, internet connection, electricity, and office space. ____________________________________________________________________________

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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