Field Coordinator

Job Description

Months of escalating Russian hostility towards Ukraine have culminated in a concerted invasion of the country and the launch of military attacks across multiple cities in Ukraine, with a view to destabilize the country and provoke a change in government. Fleeing insecurity, Ukrainians are travelling west, with Poland establishing 8 reception centers along its border with Ukraine, for an estimated 1 million arrivals.

Between February 7-23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine and consequent displacement into neighboring Poland. As of February 24th, the IRC has pivoted to an emergency response, and have identified partner agencies in Poland and Ukraine to facilitate immediate assistance that can be used where it is the most needed. Simultaneously, IRC/partners will launch a rapid needs assessment to better understand the humanitarian needs in both Poland and Ukraine and how IRC can complement partner response services either in breadth or scale

This position will be based in Rzeszow Poland with potential travel to Ukraine as needed. As this is a fluid and rapidly changing context, the location of this position and length of assignment may change based on the needs of the program.

Location: Rzesow, Poland supporting Ukraine Program

Scope of work

Under the supervision of Deputy Director of Operations, the Field Coordinator will provide leadership and support to the Ukraine operations and Program team to ensure rapid implementation of project deliverables due to influx of refugees, temporarily in the different camps in Ukraine state.

Responsibilities

Field Operational Management

• Coordinate all operational functions to ensure overall management of Poland operational support teams (Supply Chain, Admin, and IT)

• Ensure operational support for program teams and coordinate with sector coordinators and managers for effective implementation of all program activities.

• Coordinate with Humanitarian Access and Security Manager on Poland security plans and protocols on a regular basis and ensure they are up to always date.

• Ensure health (including COVID 19), safety and security protocols are always followed, and take corrective, timely actions as required and in consultation with Deputy Director of Operations

• Support budget holders in review of budget vs. actual reports with operations staff and ensure appropriate action is taken in a timely fashion.

• Supervise the Supply Chain Manager/Supply Chain Officer - Ukraine to ensure all aspects of supply chain support, including procurement, stock management, asset management, vehicle and equipment renewal, maintenance, and repair (including communications and computer equipment).

• Ensure compliance with IRC and donor finance and logistics policies, including all aspects of procurement and asset management.

• Guarantee adequate communication and coordination between technical coordination staff and country office programs as well as program and operational issues.

• Support emergency needs assessments and emergency program implementation in response to the developing humanitarian situation.

• Together with program and grant staff, develop programs and proposals for rapid and timely support of populations affected by conflict.

Strategic Planning

• Participate in the review of operations plan to support the program activities and the scale-up programming according to the approved Response strategy.

• Actively participates in the adaptation of national policies, practices and guidelines and introducing measures to maintain compliant procurement and recruitment activities within field office thresholds.

HR and Staff Development

• Ensure the ongoing capacity building of operations team (SC, Admin, and IT) through support to direct and technical supervisors in ensuring staff performance evaluations and individual development plans

• Support field staff in the implementation of personnel policies including coaching, performance evaluation, staff development, and disciplinary measures.

Coordination and Representation

• Actively develop and maintain effective working relationships with key stakeholders at the provincial level including donors, government actors, local traditional leadership, beneficiary populations and their representatives, etc.

• Establish and maintain networks with UN, INGOs, and local partners to promote strategic partnerships.

• Ensures IRC secures relevant government permission to implement programs in Ukraine, working with the Government Liaisons Officers ensures IRC submits Principle and Sub Agreements as early as possible.

• Ensures IRC has properly represented at coordination meetings/forums in Poland and all field location, and that information from these forums is shared with relevant stakeholders.

Key Working Relationships:

• Position Reports to: Deputy Director of operations

• Position directly supervises: Supply Chain Officer and HR/Admin Officer, Finance Officer

• Other Internal and/or external contacts:

• Internal: Closely works with Health Coordinator, EH Coordinator, WPE Coordinator, CP Coordinator, Supply Chain Co, HR Coordinator and Finance Controller

• External: May Serve as IRC representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.

Languages Requirements: Fluency in Polish and English.

Professional Standards

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

#LI-GR2

Qualifications