Field Coordinator

Job Description

IRC Ukraine is seeking a Field Coordinator who will be responsible for supporting and coordinating timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program. You will support the operational teams in the field, ensuring that the Deputy Director of Operations (DDO) is kept abreast of issues regarding adherence to agreed work plans and reporting schedules as well as full compliance to IRC’s policies in the areas of Finance, Supply Chain, HR, Security and ICT.

At this time, this position is based in Vinnytsia, with opportunity to be based in Odessa in the future. As this is a fluid and rapidly changing context, the location of this position and length of assignment may change based on the needs of the program.

Responsibilities:

Field Operational Management

• Coordinate all operational functions to ensure overall management of Vinnytsia’s operational support teams (Supply Chain, Admin, and IT)

• Ensure operational support for program teams and coordinate with sector coordinators and managers for effective implementation of all program activities.

• In coordination with the Security Manager, ensure the Vinnytsia office has an up-to-date and appropriate security management plan in place and that staff are aware of them and have received trainings.

• Ensure health (including COVID 19), safety and security protocols are always followed, and take corrective, timely actions as required and in consultation with Deputy Director of Operations

• In collaboration with the Finance team, support budget holders in review of budget vs. actual reports with operations staff and ensure appropriate action is taken in a timely fashion.

• Directly supervise, lead, and mentor the Vinnytsia office’s Finance Officer, Supply Chain Manager, Safety and Security Manager and Administration Officer.

• Ensure compliance with IRC and donor finance and logistics policies, including all aspects of procurement and asset management.

• Guarantee adequate communication and coordination between technical coordination staff and country office programs as well as program and operational issues.

• Support emergency needs assessments and emergency program implementation in response to the developing humanitarian situation.

• Together with program and grant staff, develop programs and proposals for rapid and timely support of populations affected by conflict.

Strategic Planning

• Participate in the review of operations plan to support the program activities and the scale-up programming according to the approved Response strategy.

• Actively participates in the adaptation of national policies, practices and guidelines and introducing measures to maintain compliant procurement and recruitment activities within field office thresholds.

• Act as an advisor to the Country Management Team (SMT) to raise matters that may affect project implementation.

HR and Staff Development

• Ensure the ongoing capacity building of operations team (SC, Admin, and IT) through support to direct and technical supervisors in ensuring staff performance evaluations and individual development plans.

• Support field staff in the implementation of personnel policies including coaching, performance evaluation, staff development, and disciplinary measures.

Coordination and Representation

• Actively develop and maintain effective working relationships with key stakeholders at the provincial level including donors, government actors, local traditional leadership, beneficiary populations and their representatives, etc.

• Establish and maintain networks with UN, INGOs, and local partners to promote strategic partnerships.

• Ensures IRC secures relevant government permission to implement programs in Ukraine, working with the Government Liaisons Officers ensures IRC submits Principle and Sub Agreements as early as possible.

• Ensures IRC has properly represented at coordination meetings/forums in Ukraine and all field location, and that information from these forums is shared with relevant stakeholders.

Key Working Relationships:

• Position Reports to: Deputy Director of operations

• Position directly supervises: Supply Chain Officer, Admin Officer, Finance Officer

• Other Internal and/or external contacts:

o Internal: Closely works with Health Coordinator, EH Coordinator, WPE Coordinator, CP Coordinator, Supply Chain Co, HR Coordinator and Finance Controller

o External: May Serve as IRC representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.

Requirements

The preferred candidate will have excellent leadership, people management, and negotiation skills, as well as a demonstrated ability to develop collaborative teams in a multi-ethnic context that requires cultural sensitivity. We are looking for someone with the ability to think strategically and to prioritize and meet goals in a timely manner while working in a complex environment.

• Degree in International Development, International Relations, Business Management, or equivalent preferred.

• Knowledge of communications systems (satellite communications, VHF and HF radio) preferred.

• Digital literacy: MS Word, Excel & email applications required; MS Access, Project & GIS preferred

• Experience working in complex settings supporting operations teams, particularly in Supply Chain, IT, Safety and Security, and/or Finance.

• Fluency in English required; additional Ukrainian and/or Russian skills preferred.

• Self-motivated, honest, highly responsible, high attention to detail, flexible and adaptable.

• Ability to work both independently and as part of a team.

• Capable of working and living in an emergency environment while maintaining a healthy outlook. Willing to travel in remote and conflict affected areas.

• Experience managing a UNHCR, UNICEF, PEFPAR/CDC, USAID, ECHO, DFID, EU or OFDA funded project an added advantage.

Professional Standards

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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