FACILITIES MANAGEMENT ASSISTANT
Application deadline 20 days ago: Friday 9 Sep 2022 at 23:59 UTCOpen application form
This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.
Org. Setting and Reporting This position is located in the Engineering Section of the United Nations Mission in South Sudan (UNMISS), Juba. The incumbent will report to an Engineer of his/her designate.
Responsibilities Under the direct supervision of the Building Management Unit Supervisor of the Juba Field Engineering Office, the incumbent will perform the following functions: - Ensure that the UNMISS facilities are maintained as per the laid down procedure. - Supervise the maintenance / construction works performed by the ICs/ contractors. - Mark & process the daily attendance of ICs and report any discrepancies to Office of Field Engineer. - Under instructions received from Office of Field Engineer, distribute ICs to the respective projects. - Make necessary coordination for the Engineering Works with all stakeholders and relative sections. - Receive Engineering Works Requests from UMOJA i-Need, process approval of Field Engineer and handover the EWRs to relative unit supervisors of Engineering Section for their necessary action. - Demand & receive materials from Supply on behalf of all units of Field Engineering Office. - Maintain record of all EWRs and forward to Field Engineer on weekly basis. - Provide feedback / status update to field engineer on all EWRs on monthly basis. - Brief new ICs / contractors on Rules and Regulations related to OHS. - After completion of work, handover the newly constructed / maintained facility back to Accommodation Management Unit (AMU). - Carryout coordination for Engineering Works within all units of Field Engineering Section. - Perform any other duties as assigned by the supervisor and Field Engineer. - Assists in providing software and office equipment support. - Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc. - Supervise/ Monitor performance of the service contracts for camp facilities maintenances. - Performs other duties as assigned.
Competencies Professionalism: Produces client oriented services and urgent responses in critical situations. Shows pride in work and in achievements; demonstrated professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicit input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. support and acts in accordance with final group decision, even when such decision may not be entirely reflect own position. Shares credit for team accomplishments and accept joints responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Education High school diploma or High school certificate is required. Training in facility management is desirable
Work Experience At least three (3) years of relevant experience in facility management, engineering services or related field is required.
Experience with a UN Agency or other International Organization is desirable
A valid driving license is desirable
Languages For the position advertised, fluency in oral and written English is required. Knowledge of languages spoken in South Sudan is desirable.
Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.