Extended VA: Business Support Assistant (Finance) | SSA-4 | Manila (For Filipino nationals only)

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide and working in more than 80 countries. WFP is well known for its ability to deliver food assistance rapidly to people in need. In order to respond effectively in the challenging contexts in which WFP operates, staff require sound knowledge of the fundamentals of emergency and transition programming, as well as skills in specialized areas. WFP was the recipient of the 2020 Nobel Peace Prize awarded for its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war".

The World Food Programme’s engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies and to develop programmes that seek to improve nutrition and the overall quality of life of vulnerable people. Since July 1stmid 2018, WFP has been implementing a five-year Country Strategic Plan (CSP 2018-2023) to support the Government of the Philippines to address food insecurity, reduce malnutrition and build the resilience of vulnerable populations. In its strategic plan, WFP identified four outcomes and five main activities:

• Strategic outcome 1: Crisis-affected people in the Philippines are able to meet their food and nutrition needs during and immediately after an emergency.
• Strategic outcome 2: Women, boys and girls in provinces prioritized by the Government have adequate and healthy diets to reduce malnutrition by 2022 in line with government targets.
• Strategic outcome 3: Vulnerable communities in Mindanao have improved food security and nutrition by 2022 in line with government targets.
• Strategic outcome 4: National and local government agencies have enhanced capabilities to reduce vulnerability to shocks by 2022.

VA Details

JOB TITLE: Business Support Assistant (Finance) TYPE OF CONTRACT: Special Service Agreement JOB GRADE: SSA-4 UNIT/DIVISION: Resource Management Unit DUTY STATION (City, Country) Manila, Philippines DURATION: 11 months

STANDARD MINIMUM QUALIFICATIONS

Education:

• Secondary education with specialized certification in Accounting or Financial Management or supplemented by training in personnel or general administration work.
• Bachelor’s degree in Accountancy or supplemented by courses relate to the area of work is desirable but not required.

Experience:

• Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work, including at least two years in the field of finance, accounting, budget, audit or other related field.

Knowledge:

• Experienced in utilizing computers, including word processing, spreadsheet, databases and any financial system (SAP preferable). General knowledge of accountant/financial procedures and guidelines as well as moderate knowledge on Internal Control mechanisms in an organization.

Language: Ability to communicate (written and oral) fluently in English. Must be able to communicate in Filipino, and any other Philippine local languages.

ORGANIZATIONAL CONTEXT

The Business Support Assistant (Finance) will be directly reporting to the Finance Associate with overall supervision of the Head of Unit.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Business Support Assistant (Finance) will be responsible for the following duties:

• Input and extract data from various source supporting documents in financial or accounting systems;
• Maintain a selected number of administrative/ finance records such as commitments and expenditures, travel, insurance, procurement and other;
• Initiate and process administrative/ finance actions such as those in human resources, travel, procurement, disbursement (e.g. obtain payment inquiries and reconcile supplier vendor accounts as necessary);
• Assists in monitoring status of expenditures and allotments through WFP corporate systems, record variations, update budget tables and consolidate data for budget review;
• Make computations, calculations, and estimates and prepare reports or assists in the preparation of periodic reports including forms, tables, charts and other;
• Draft correspondence relating to the area of responsibility;
• Assists in day to day administration of contracts with external contractors; check contractor’s invoices against the goods and services provided and process payments;
• Provide information related to the above functions and exchange a variety of statistical information;
• Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for internal/external use and provide basic analyses of the data requested;
• Arrange meetings such as workshops and seminars;
• Make travel arrangements in line with the administrative rules and procedures;
• Set-up, classify and maintain files;
• Perform other related duties as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

REMUNERATION PACKAGE

• Approximate monthly base salary: PHP 49,000 Min to PHP 61,000 Max
• Medical Insurance Coverage that can be extended to eligible dependents

DEADLINE FOR APPLICATIONS

The deadline for applications is 11 September 2022, Sunday, at 11:59 pm (Manila time). Qualified candidates must complete an online candidate profile on UN WFP Careers Website (http://www.wfp.org/careers). Only applications received on this website are considered valid and will be processed, and only shortlisted candidates will be contacted.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.