Executive Board Secretariat Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Executive Board Secretariat is the interface between UN-Women and Member States of the United Nations. The Secretary and the Secretariat team support the President of the Executive Board and the 4 Vice Presidents in organizing and delivering official and informal sessions and meetings of the Executive Board. This includes 3 official Board sessions, many informal briefings, the (joint) field visit of the Executive Boards and the joint meeting of the Executive Boards of UNDP/UNFPA/UNOPS, UNICEF, UN-Women and WFP. In particular, the Secretariat team holds the following roles:

• Assists in substantive preparations of all documentation going to the Executive Board, by liaising with the substantive divisions who draft the report, with the ED Office and the ELT.
• Assists in all logistical arrangements with regard to the Executive Board sessions and liaise with the UN Secretariat, Diplomatic Missions, regional groups, in house divisions, etc.
• Assists in the preparations of the joint meetings of the Executive Boards of the Funds and Programmes.

Duties and Responsibilities

Under the direct supervision of the Programme Analyst in the Executive Board team, the incumbent is expected to perform the following tasks:

• Support the team in the preparation of briefing notes, talking points and other documentation;
• Draft generic correspondence and assist the Secretary of the Executive Board with scheduling appointments;
• Provide other logistical and administrative support to the Executive Board Secretariat and to official sessions, informal briefings, and related events;
• Perform other tasks as needed.

Learning Objective:

The intern will learn to work in a fast-paced environment and get first-hand experience in supporting intergovernmental and consensus-driven negotiation processes.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Demonstrates commitment to UN-Women’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Produces qualitative, accurate outputs with considerable attention to detail, in a timely manner;
• Maintains constructive, effective business relationships with clients and partners;
• Adheres to deadlines and follows up on time-bound issues;
• Maintains diplomacy, tact and strict confidentiality with internal and external partners and clients;
• Strong interpersonal and communication (verbal, listening, writing) skills;
• Organization skills (time management, efficient administration, multi-tasking and fast-paced);
• Ability to work under pressure within strict deadlines;
• Ability to adapt quickly to work demands, and changing deadlines.

Required Skills and Experience

Education:

• University studies in one of the following disciplines: Social Sciences, Political Science, International Relations, or Philosophy or other relevant subjects is required.
• Meet one of the following:

1. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
2. Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent);
3. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation; or
4. Be enrolled in a postgraduate professional traineeship program which is part of a degree programme and undertake the internship as part of the program requirements.

Language:

• Excellent communication skills (written and oral) in English are required;
• Working knowledge of another UN language is an advantage.

Renumeration:

Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UN Women to partially subsidize their basic living costs for the duration of the internship.

Application Information:

• All applicants must submit a completed and signed P.11 form with their application.
• Due to the high volume of applications received, UN Women can ONLY contact successful candidates.
• The successful candidate will be required to provide proof of enrollment in a valid health insurance plan at the duty station of the internship, proof of school enrollment or degree, a scanned copy of their passport/national ID and a copy of a valid visa (as applicable).

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)