Executive Associate
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Contract
This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.
OBJECTIVES OF THE PROGRAMME
Promote national response and build national and regional capacity to manage NCDs, mental health, nutrition and environmental health, injuries, disabilities, rehabilitation, food safety, including multisectoral and health in all policies approach.
DESCRIPTION OF DUTIES
Under the direct supervision of the Director of Department/ Head of Unit, the incumbent may be required to perform the following functions:
A. GENERAL ADMINISTRATIVE DUTIES:
- Compile & maintain relevant information, prepare/assemble information/notes relating to Senior Staff Meetings, Meetings of WHO Representatives (WRs), Subcommittee for Policy and Programme Development and Management (SPPDM), & other important meetings;
- Initiate administrative follow-up actions, as necessary, in response to Regional Director’s (RD) and DPM’s directives as well as for meetings of Regional Committee (RC)/Executive Board (EBs)/World Health Assembly (WHAs) and maintain tracking for the actions.
- Coordinate secretarial support through review of day-to-day work of the secretaries with the Regional Advisers (RA)/Professional staff in Unit, ensuring optimal use of secretarial staff including temporary assistance, controlling overtime requests and providing coverage for preparing leave plans and maintaining absence and leave records of all staff of the Department in GSM. Overview secretaries’ work performance, attendance and discipline in the Department and discuss with staff members and their supervisors and make suggestions to the Director of Department/ Head of Unit for improvement;
- Screen all incoming correspondence, documents and reports, identify and highlight important issues for urgent action/decisions, submit to the Director with full background information obtained from the technical units;
- Review outgoing correspondence including those prepared by the technical units for accuracy of information, format, related instructions and for conformity with the established procedures and discussing shortcomings with the concerned staff;
- Coordinate the technical units’ input for briefings, reports, follow-up actions, etc.
B. PROGRAMME MONITORING RELATED DUTIES:
- Assist Director/ Head of Unit/Programme Operations Officer/ RAs etc in the preparation of HR and Activity Workplans;
- Assist Director/ Head of Unit in the distribution of budget allocated in the beginning of biennium and linking/mapping the same to HR and Activity Workplans;
- Assist Director/ Head of Unit in the distribution of AC and VC/CVC funds among all technical units throughout the biennium;
- Assist Director/ Head of Unit in the preparation of ADRs/Programme Changes and in the Work Plan funding and Award budgeting of the funds to HR and Activity Workplans;
- Assist Department/Unit in the management of all resources and their timely and optimal utilization as per the approved HR and Activity Workplans;
- Assist on a regular basis in the creation of positions and work closely with PPC for changes in position parameters as appropriate;
- Guide staff of the Units in linking/shifting planned costs and funds from activities to HR Plan and vice-versa;
- Provide regular assistance to Director/Head of Unit by maintaining statistical data/reports on approved budget, encumbrances, expenditures, etc.;
- Keep records of proposals pending implementation for lack of funds and bring these for approval from overall savings nearer the close of biennium;
- Coordinate GEAs and other meetings organized by the technical units and all related actions;
- Initiate administrative actions for the recruitment of personnel and perform all HR actions of the Department in the GSM.
- Perform any other duties as advised by the Supervisor.
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REQUIRED QUALIFICATIONS
Education
Essential: Completion of Secondary school education. Desirable: Training in secretarial practices/Business Administration. University degree is an asset.
Experience
Essential: At least 10 years’ experience in administrative positions. Desirable: International experience in WHO or other UN/International Organizations.
Skills
- Thorough knowledge of SEARO Office procedures, practices, forms, etc. Good knowledge of organizational structure of technical and support programme units. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.
- Ability to draft clearly and concisely correspondence/reports, take notes at technical meetings.
- Ability to handle work in a timely and accurate manner with tact and discretion, as required.
- Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training
Other skills (eg IT):
Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable.
WHO Competencies
- Communication
- Teamwork
- Producing results
- Respecting and promoting individual and cultural differences
- Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,367,639 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
Please note applications should be submitted through WHO’s online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
A written test may be used as a form of screening.
The written test for shortlisted candidates will tentatively between 17 to 28 May 2021. Candidates are advised to make themselves available during that period.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO's operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
Added 3 years ago
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Updated 2 years ago
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Source:
who.int
