ERT, Grants Coordinator

Job Description

IRC’s Emergencies & Humanitarian Action Unit

The IRC’s Emergencies & Humanitarian Action Unit (EHAU) oversees IRC’s global emergency preparedness and response activities. The mission of the EHAU is to expand and improve IRC’s ability to help affected communities survive in acute emergencies and hard to reach contexts by investing in people, systems, and solutions to complex humanitarian challenges.

EHAU is also charged with enhancing the IRC’s global and country level emergency preparedness capacity. We do this by supporting the development and training of Country Emergency Teams, assisting in the development of emergency focused partnerships with local civil society organizations, maintaining regional and global capacity to rapidly identify and deploy qualified emergency response personnel and supporting country-level contingency planning.

Job Overview/Summary:

The IRC ERT staff is expected to be deployed in the field, either in an emergency or roving capacity, for up to 65% of the time and must be able to deploy to the site of an emergency within 72 hours of notification. Members of the Emergency Response Team are deployed to either support existing country programs in their emergency response, or to initiate a new program in the crisis zone. The overall responsibility of the team is to rapidly and effectively design, develop and manage the IRC’s on-site humanitarian response to meet the immediate needs of the affected population. The ERT is also responsible for supporting the transfer of responsibilities and knowledge to the long-term staff to ensure the continuity of IRC programming and operations. During emergency deployments the ERT Grants Coordinator will work under the direction of the IRC’s ERT Country Director or designated country emergency lead. During times with no acute emergency deployment the Coordinator will report to the Director, Finance Funding in Emergencies.

Responsibilities:

Emergency Response

• Be prepared to be deployed within 72 hours, or to provide remote grants support for a response within same time frame;

• Ensure high quality and timely submission of funding proposals through development of timelines, coordinating technical and financial input, writing overviews, editing and formatting proposal documents, and liaison with HQ on approval and submission processes.

• Work with program and management staff to promote and ensure development of strong data collection and monitoring & evaluation process, detailed collection and analysis of program data.

• Hire and train in-county grants staff as the need arises to efficiently support the scale and scope of the program

• Establish and ensure maintenance of comprehensive grant files and related information management processes including issuing reporting formats and schedules, maintaining donor and external contact information/files and protocols and establishing a photo library

• Participate in and/or lead grant opening and review meetings; ensuring all required information is circulated in advance, meetings are fully documented and action items completed.

• Provide advice on donor grant compliance issues, visibility and reporting requirements; proactively engaging with program teams to ensure appropriate IRC and donor visibility

• Coordinate partner subgrant processes including preaward assessments, subgrant development, HQ review and approval processes, related partner reporting and compliance training to promote an encouraging and constructive relationship and effective oversight of subgrant activities and results

• Prepare high quality and timely donor and management reports on grants and sector activities in close collaboration with program staff

• Represent IRC and coordinate with other agencies, local government, donors and other partners to promote deliver of best practice humanitarian assistance and coordination of efforts.

• Support media and communications activities as requested by the ERT CD/in-county supervisor/emergency lead.

• Provide a comprehensive handover to successor, including ensuring transfer of all related documentation, program monitoring data and staff performance information

Non-Emergency

• Provide grants development and/or management support or training to existing country programs through in-country visits or short-term deployments

• Participate as a member of a proposal development team in RfA/RfP responses

• Assist in the development and launch of new technical policy, procedures and training materials

• Provide mentorship support for the EHAU Program Associate Career Development Program

Key Working Relationships

Position Reports to: Director, Finance & Funding in Emergencies (when not deployed)

Position directly supervises: n/a

Works closely with: ERT Deputy/Country Directors, other EHAU staff, CRRD staff; finance, supply chain, IT departments; Indirect Reporting: n/a

Requirements:

• Substantial experience in grants management or humanitarian program management, including working in emergency/conflict areas

• Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/BHA), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements

• Exceptional English writing skills, bilingual candidates highly preferred

• Previous experience in establishing high quality program monitoring systems and/or budget development strongly preferred

• Proven ability to communicate requirements and standards across departments, promote collaboration and provide grants development and compliance training to staff and partners

EHAU strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a unit and deliver the best possible services to our clients.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

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