Emergency Manager

Contract

This is a DRC - National contract. More about DRC - National contracts.

About DRC The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities. DRC implements Protection monitoring, Child Protection and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Overall purpose of the role: The Emergency Manager has overall responsibility for the day to day management of DRC’s emergency programming portfolio within geographical area of responsibility. Sector responsibilities for the role include: Multi-sector, life-saving interventions during acute crisis within the areas of cash, protection, shelter and non-food items, camp management, water, sanitation and hygiene and food security, covering all stages of project cycle management from programme design to implementation and monitoring and evaluation; including also leading emergency preparedness activities. This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. This work is primarily done with local partners, so experience in working alongside local partners is a must.

Duties & Responsibilities: Responsibilities: Programming & Operations

• Project manager for DRC’s emergency grants in camp and non-camp based settings. Responsible for ensuring projects are on time, budget, and scope.
• Lead the organisation and implementation of emergency activities through both partners and direct implementation, including cash and voucher programming, in accordance with DRC guidelines, program objectives and accountability principles to deliver life-saving emergency assistance to beneficiaries
• Manage relationship with emergency partners, in coordination with Partnerships Coordinator
• Represent DRC with relevant donors, partners and local authorities and coordinate with distribution actors and other DRC programmes when necessary;
• Advise on all Area Emergency field assessments, surveys, needs assessments, market assessment and monitoring, and other data collection to guide programming – with Emergency MEAL Coordinator
• Ensure that Emergency interventions are informed by and integrated with other core sectors of such as protection and Economic Recovery; and provide technical support on Emergency to other DRC sectoral programmes;
• Realise project work plans and ensure its timely submission and ensure the concordance of field activities with the work plans;
• Prepare project progress reports as well as preparation of donor reports as per agreed format;
• Establish and manage programme indicators for monitoring and evaluation of project achievements against targets and providing detailed reporting to management, partners and donors;
• Ensure that appropriate systems and methodologies for beneficiary accountability are in place including programme monitoring tools and formats, and a complaints mechanism;
• Responsible for project budgets and financial management, including financial forecasting, timely and compliant expenditure and financial reporting on project activities
• Oversight of emergency grants in both camp and non-camp based settings.
• Ensure that DRC staff and partners are aware of good practices, particularly in terms of human rights and international humanitarian principles;
• Provide strategic leadership for all protection related projects, providing support for the current activities while keeping an eye into new areas of development;
• Work closely with the Area Manager, Grants Coordinator to develop quality proposals, concept notes and budgets to meet emergency needs in the target areas.
• Ensure compliance with relevant guidelines and DRC commitments.

Representation

• Represent DRC in relevant fora;
• Coordinate and maintain constructive relationships with municipalities, other local government institutions, local NGO partners, other international organizations, in coordination with the other team members;
• Ensure DRC’s principles and approaches to emergencies are integrated into the response;
• Follow the humanitarian principles, standards and guidelines that DRC is committed to, and ensure these are adhered to by DRC staff, partner staff and volunteers.
• Ensure DRC is positioned as a leading emergency actor within the Area, including sharing emergency information to inform and guide the overall emergency response.

Monitoring and Evaluation

• Ensure transparency and accountability tools, processes and mechanisms to affected communities are in place;
• Ensure equal participation by all segments of the community, taking into consideration issues regarding gender, age, clan and tribal and religious affiliations;
• Regularly monitor project activities and provide timely inputs and feedback to management;
• Work with M&E team to ensure M&E plan is being implemented, data is being collected from the field and regular reports are being produced.
• Responsible for project management, reporting and donor engagement.

Logistics/Finance

• Support the monitoring of financial commitments and expenditures against budgets and provide timely feedback on budget follow-up
• Plan and coordinate proactively logistics and movements of staff from and to different operational areas
• Initiate procurement of emergency programme goods, services and works, and ensure their delivery in compliance with DRC guidelines and SOPs.
• Ensure distribution plans are prepared and shared with Finance, Supply Chain and Safety in a timely manner
• Undertake any further duties as the line manager sees fit. The position duties are flexible to a degree to allow the candidate to develop skills they personally identify. This can be arranged in discussions with the line manager.

Experience and technical competencies:

• Minimum 2 years of practical experience in the sector area in a management position, with significant experience in the field of humanitarian response for an international NGO or UN agency.
• Proven experience designing and implementing emergency response interventions.
• Experience working with Cash and Voucher programming
• Excellent verbal, written and analytical skills in English.
• Excellent interpersonal skills and demonstrated ability to establish effective and working relations with staff members and other stakeholders.
• Experience working in cross-cultural, multi-sector and remote environments.

Education

• Minimum Bachelor’s degree in social sciences, social work, international development, or other relevant field (e.g. political science, international development, or economics) orfrom a recognized institution.

Language:

• Fluency in written and spoken English and Kiswahili

Key stakeholders: Beneficiaries, Community leaders, Local authorities, Protection team, Area Manager, Base Manager, Protection Manager, support service

About you: In this position, you are expected to demonstrate DRC’s five core competencies: Striving for excellence: You focus on reaching results while ensuring an efficient process. Collaborating: You involve relevant parties and encourage feedback. Taking the lead: You take ownership and initiative while aiming for innovation. Communicating: You listen and speak effectively and honestly. Demonstrating integrity: You act in line with our vision and values.

Conditions Contract: One-year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment. Availability: October 2023 Duty station: Nairobi, with frequent travel to field offices within Kenya.

Application and CV: Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations. Please submit your application and CV in English no later than 12th October, 2023

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, Female candidates and are strongly encouraged to apply.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.