Dosimetry Services Assistant(G4)

Organizational Setting

The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are supported by laboratories in Seibersdorf, Monaco and Vienna. The Major Programme's objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes.

The Division of Human Health is organized into four Sections whose objectives are to enhance the capabilities of Member States to address needs related to the prevention, diagnosis and treatment of health problems through the development and application of nuclear techniques within a framework of quality assurance.

The Dosimetry and Medical Radiation Physics Section (DMRP) is responsible for quality assurance and metrology in radiation medicine. The Section works closely with clinical colleagues of the Applied Radiation Biology and Radiotherapy Section and the Nuclear Medicine and Diagnostic Imaging Section. Specifically, DMRP provides technical support in medical physics to ensure the safe and effective applications of nuclear technology in radiotherapy, diagnostic radiology and nuclear medicine. It operates the Dosimetry Laboratory located at the Agency's Laboratories, Seibersdorf, and provides a dosimetry calibration service and a dosimetry auditing and verification service for Member States.

Main Purpose

Reporting to Head of the Dosimetry Laboratory and providing support to the staff of the Dosimetry Laboratory (DOL), the Dosimetry Services Assistant is a contact point for dosimetry audit services requests and provides administrative support for preparation and implementation of the ongoing audit runs. In particular, the Dosimetry Services Assistant contributes to the annual dosimetry audits scheduling by compiling the schedule and arrangements related to monthly audit runs. He/she handles enquires, dispatches/receives dosimeters, and maintains the filing systems up-to-date. He/she also provides administrative support to dosimetry calibration services.

Functions / Key Results Expected

Following established standard laboratory procedures, be a contact point for requests for dosimetry audit services from institutions in Member States:

• Liaise with WHO (PAHO) staff, national coordinators for audits and participating institutions regarding timely organisation of audit runs. Dispatch application forms and collect applications to participate in monthly audit runs. Prepare correspondence and documentation for dosimeter shipments. Organize and follow up dispatch process. Receive returning dosimeters and documentation and dispatch audit certificates. Follow-up on missing dosimeters and record the progress of the audit process in the laboratory database: input and update information on the status of applications, dispatch of dosimeters, receipt of dosimeters, archiving of audit certificates, etc.

In close cooperation with Dosimetry Scientist (DOL Quality Manager):

• Compile the annual dosimetry audit schedule and prepare detailed arrangements for monthly audit runs for hospitals and SSDLs based on applications received.
• Update the DOL Quality Management System (QMS) documentation related to the operation of audits as required. Update the correspondence documentation and templates in QMS and in the database. Participate in internal and external audits of DOL as scheduled within the DOL QMS; collate documents for review by auditors and coordinate related enquiries.

Process shipments of calibrated dosimetry instruments to Member States liaising with the SSDL Officer and DOL technical staff.

• Maintain the filing system related to dosimetry audits and shipments of dosimetry instruments.
• Handle enquiries from counterparts in Member States with general questions on DOL services and coordinate with responsible technical staff on technical questions.
• Provide secretarial/administrative support in the absence of the DOL Team Assistant including correspondence and records management, meetings and logistics, staff travel, logistics for fellows/visitors, procurement of lab equipment and supplies and other administrative activities.

Competencies and Expertise

Core Competencies

table { border-collapse: collapse; } table, th, td { word-wrap: break-word; valign="top"; } Name Definition Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions.Functional Competencies

Name Definition Analytical thinking Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. Knowledge sharing and learning Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.Required Expertise

Function Name Expertise Description Administrative Support Correspondence and Written Communication Ability to draft routine correspondence and correct documents in accordance with established standards and requirements. Administrative Support Data Management Sound knowledge in managing databases. Administrative Support Filing and Archiving Ability to manage documents and files. General Services Logistical Support Ability to provide logistical support for the laboratory services. Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in MS Office and the ability to use databases.Qualifications, Experience and Language skills

• Completed secondary education.
• Minimum of four years of general office support experience, some of which in an international environment.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• English language test (Level 2) to IAEA standard.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 43434 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. ------------------------------------------------------------------------------------------------------------------------------------------------------------- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. -------------------------------------------------------------------------------------------------------------------------------------------------------------