Developmental assignment - Budget and Finance Assistant

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

This opportunity is open to WHO staff members who hold continuing and fixed-term appointments in all staff categories, and who have served at least two years in their current position, as specified in the Policy on STDAs.

SUPERVISOR'S APPROVAL IS MANDATORY FOR YOUR APPLICATION TO BE CONSIDERED

Please send the completed approval form to [email protected] using the title "******Developmental assignment - Budget and Finance Assistant - Req. 2206732"****, prior to the requisition closing date.

DESCRIPTION OF DUTIES

The main responsibilities related to the development assignment are as follows:

• Update work plans including planned costs in GSM; Raise or revise work plan funding requests;
• Initiate setting up of HR plans, identify and include positions, update position parameters and submit for approval;
• Initiate mapping of positions to task and awards;
• Complete Award Activation, Distribution and Amendment requests; Develop/revise award budgets;
• Monitor expenditures against award budgets, project funding, award distributions, and PB allocations; and take timely actions for awards closure;
• Monitor and review staff costs in occupied, vacant positions and take necessary actions to avoid OLDs;
• Monitor staff and consultants contracts and alert for timely actions;
• Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services and timely closure of Purchase Orders (PO);
• Provide administrative assistance (scheduling, correspondence, document preparation, meetings preparation including logistic arrangements, issuance of Travel requests and Requisitions for procurement and contracts in GMS) as needed to the professional staff of RDO;
• Provide support for Procurement and Assets management;
• Perform other related responsibilities as assigned, including replacing and backstopping for others as required.

SUPERVISOR DURING THE ASSIGNMENT

Ms Kudzai Chisewe, Programme Administration Officer.

PERCENTAGE OF WORKING TIME

100%

LANGUAGE SKILLS

Essential: Expert English

Desirable: Intermediate French.

Language requirements are interchangeable.

SKILLS

Ability to plan, organize, coordinate and implement inputs from several sources; Ability to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds; Thorough knowledge of secretarial skills including proven typing ability; Excellent interpersonal skills and ability to deal with staff at all levels; Knowledge of protocol; Awareness of WHO rules and regulations, policies and procedures. Tact, discretion and ability to keep information confidential are essential. Incumbent is also expected to maintain computer skills in Word, Excel, Outlook, PowerPoint and the Global Management System (GSM).

REMUNERATION

Your current contractual arrangements and benefits will not be affected.If your developmental assignment involves a short-term move to another duty station, you will receive a DSA at 50% of the current rate. Travel costs in economy class will be covered. If you assume the full functions of a higher-level post, which vacancy or temporarily vacant, you may be eligible for acting pay.

EXPECTED BENEFITS

Benefits expected for the receiving office:

• Having new team member with different experiences, skills, and regional / technical unit perspective.
• Address temporary needs.
• Promote and support functional and geographical mobility.

Benefits expected for the staff member:

• Experience in providing guidance within a Cluster at Regional Office level.
• Job enhancement and enrichment
• On the job training
• Networking and career development opportunity.